SCOTHERN PARISH COUNCIL MEETING
A meeting of Scothern Parish Council took place on Wednesday 5th February 2020 in the Methodist Church, Main Street, Scothern.
Present: Cllrs Mrs C Nicoll (Chair) (CJN), D Canton (DC), J Fotheringham (JLF), and G Wiswould (GW), B Patchett (BP).
In attendance: Clerk, Mrs L Richardson
1 member of the public
18.20 External Reports
a) Police report – No report received
b) District Councillor Report – No report received
c) County Councillor Report – No report received
19.20 Public Session
Resident – concerns raised regarding the bus service in Scothern – there are times of the day that CallConnect “on demand” service not available to be booked as it is utilised for transporting children to/from school. Request for footpaths to be provided to neighbouring villages in the absence of bus service.
20.20 Apologies for Absence: All present - Apologies were given by District Councillor Waller; attending a planning committee meeting at WLDC.
21.20 Declarations of Interest (Pecuniary or Non-Pecuniary): None
22.20 Minutes of previous meetings - Notes of the Council Meeting held on 8th January 2020 – to receive, approve and sign as minutes - Proposed Cllr Fotheringham, seconded Cllr Wiswould and agreed by all that the notes of the last meeting be approved and signed by the Chair.
23.20 Update Reports:
a) To receive an update regarding the Community Speed Initiative – 20 sessions have taken place up to the end of January 2020, with 204 speeding offenders being reported and five reported as repeat offenders.
The security box is now in its arranged location and the keys for the box and village hall have been cut to distribute to the volunteers. A note to be put in the Scothern Parish Magazine to advertise for more volunteers.
b) To discuss and take any necessary action regarding bus services in the village – Lincolnshire County Council Transport Services to be contacted in relation to:
- the “on demand” CallConnect service seeming to be unavailable to residents during the morning and afternoon school opening/closing times as it is seen in the layby on Sudbrooke Road delivering/collecting children.
post meeting note: information received that this transport is arranged specifically for school children to/from Langworth
- requesting that the PC Coaches service currently serving Nettleham be extended to cover Scothern.
Noted that the CallConnect scheduled service is currently being tendered as part of the tender process the bus stop/shelter on Dunholme Road will be utilised and slightly larger vehicles to be utilised.
Noted Stagecoach has indicated that there is no plan to reinstate the previous service.
24.20 Council Functions:
Playpark – To discuss and take any necessary action regarding email from Scothern Recreation Centre reference the surplus play area funds held – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept a quote from Playdays to purchase a new slide and picnic benches for £3950. This will utilise £2259 of monies held by Scothern Recreation Centre and further funding sources will be investigated by the Clerk and Chair. Once an official quote and picture has been received, this will be sent to Scothern Recreation Centre to request the held funds to be paid to the Parish Council.
a) To agree and adopt the Data Audit Policy – Proposed Cllr Wiswould, seconded Cllr Canton and agreed by all to accept the reviewed Data Audit Policy as circulated by the Clerk, subject to minor amendment.
b) To discuss and take any necessary action regarding the Annual Parish Meeting, including discussion of the Annual Community Volunteer Award – Proposed Cllr Fotheringham, seconded Cllr Canton and agreed by all to hold the Annual Parish meeting on Wednesday 1st April 2020 at 7.30pm. The Clerk will advertise for nominations for the Annual Community Volunteer Award.
c) To receive a report regarding the new hosting of the Parish Council website page with Lincolnshire County Council – The Clerk notified Councillors that she is attending necessary training on 11th March 2020 in relation to new hosting regulations set by Lincolnshire County Council.
25.20 Financial matters
a) Current financial statement – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept the current financial statement.
b) To receive and decide upon a request for a financial donation to repair the Church clock – Proposed Cllr Fotheringham, seconded Cllr Wiswould and agreed by all to pay for the repair of the Church clock for £650 by Time Assured Limited.
c) Invoices for payment to be agreed (all excluding VAT where appropriate: -
Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to make the following payments:Payee Detail Gross VAT Net
Multidata Broadband charges 38.92 0.00 38.92
Mrs L Richardson Clerks Salary and expenses 471.64 0.00 471.64
Scothern Parish Council Final Funds Transfer 1773.10 0.00 1773.10
Welton Parish Council Play area inspections 20.00 0.00 20.00
26.20 Highways and Maintenance
a) Update report
- Still awaiting repairs to several potholes in the village. Noted extremely deep potholes on Dunholme Road; to be reported again as they are very dangerous and life threatening to motor cyclists.
- A request has been made to maintain the footpath on Dunholme Road as the road sweep has taken off the top layer from the path, thus making a trip hazard.
b) To receive an email from a resident regarding maintenance required to Dunholme Road – The maintenance required has already been reported to Lincolnshire County Council as above. Dunholme Road footpath is not maintained by LCC and therefore the cost would fall to the Parish Council, which is not in the financial position to commit to this at present.
c) To receive an email from a resident regarding parking during school drop off and pick up times and maintenance required to the Bottle and Glass area – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to send pictures of poor school parking to Jackie Parker. Tenant of the Bottle and Glass to be requested to remove damaged furniture and parasols etc from the garden.
27.20 Planning matters: -
a) 140275 – The Old Stables, 42 Sudbrooke Road – Mark Harris Commercials change of use of existing agricultural land to accommodate proposed erection of a new portal framed production unit and workshop, including reconfiguration of existing buildings and alterations and widening of the principle vehicular entrance – Undergoing public consultation.
b) To receive an update regarding the Community Infrastructure Levy on the development on Langworth Road – No update to minute
28.20 Field paths - To discuss any maintenance due to the village field paths – nothing to report.
a) Grange Park – receive update report – No meeting has taken place
b) Scothern Recreation Centre and Spirit of Scothern – receive update report
- A new router to be installed for the Multidata broadband.
- £75,947 is currently held in the bank, £65,000 earmarked by Spirit of Scothern.
- Fundraising is going well.
- A meeting has taken place with Action with Communities in Rural England (ACRE); full drawings of the reconfiguration and remodelling of the village needed prior to any possible consideration of financial assistance.
- Scothern Recreation Centre has requested that the Parish Council take over as the lead contact for the defibrillator (Agreed).
30.20 Compliance – none
31.20 Correspondence – for information only
- LALC – Weekly newsletter
- Allen Signs – risk assessment and method statement for phone box board installation
- Sudbrooke Parish Council – Request for information regarding village planter suppliers
- Land Registry – Reply to Parish Council letter regarding the Grange Park boundary
- Central Lincolnshire Local Plan Team – Receipt for consultation response from Parish Council
- Sudbrooke Parish Council – Reply to email regarding Sudbrooke Road maintenance required
32.20 Next meetings
Monthly Meeting Wednesday 4th March 2020 at 7.30pm at the Methodist Church, Main Street, Scothern
Meeting closed: 20:57
Signed (Chairman) ……………………………………………. 11th March 2020