May 14th Annual Meeting of the Council Minutes
Minutes are in DRAFT FORM until approved at the following meeting.
SCOTHERN PARISH COUNCIL
Minutes of the Annual Meeting of the Council
Held in the Methodist Church, Wednesday 14th May 2025 at 7.30pm
Present: Cllrs J Atkins, J Johnson (Chair), B Patchett, M Unwin
In attendance: L Brooks-Sleight (clerk) LCC Cllr J Smith and a resident
102/2025 To Elect a Chair and obtain signature of Declaration of Acceptance of Office – Cllr Jane Johnson was proposed & seconded and voted as Chair and signed the Declaration of Acceptance of Office Resolved
103/2025 To Elect a Vice-Chair – Cllr Barnaby Patchett was proposed & seconded and voted at Vice Resolved
104/2025 Apologies for Absence Received from Cllrs Canton & Creaser with reasons accepted. Resolved
105/2025 The Financial Regulations were reviewed & unchanged. Proposed, seconded, approved Resolved
106/2025 The updated Revised NALC Standing Orders were approved. Proposed, seconded Resolved
107/2025 The Data Breach Policy was reviewed & unchanged. Proposed, seconded, approved Resolved
108/2025 The Disciplinary and Grievance Procedures were reviewed & unchanged. Proposed, seconded,
approved Resolved
109/2025 The Data Protection Policy was reviewed & unchanged. Proposed, seconded, approved Resolved
110/2025 The Subject Access Request Procedure was reviewed & unchanged. Proposed, seconded & approved
Resolved
111/2025 The Handling Complaints Policy was reviewed & unchanged. Proposed, seconded & approved
Resolved
112/2025 The Records Retention Policy was reviewed & unchanged. Proposed, seconded & approved Resolved
113/2025 The Risk Assessment Policy 2025 was reviewed & unchanged. Proposed, seconded & approved
Resolved
114/2025 The social media and Electronic Communications Policy was approved. Proposed & seconded.
Resolved
115/2025 The Health & Safety Policy was reviewed & unchanged. Proposed & seconded, approved Resolved
116/2025 The Training & Development Policy was reviewed & unchanged. Proposed, seconded & approved
Resolved
117/2025 The Media/Press Policy was reviewed & unchanged. Proposed, seconded & approved Resolved
118/2025 The annual insurance renewal & quote was received and accepted. Proposed & seconded Resolved
119/2025 The End of Year 31st March 2025 Accounts were received and accepted. Proposed & seconded Resolved
120/2025 Internal Auditor for 2025/26 - It was approved to appoint LALC’s Internal Auditor. Proposed & seconded
Resolved
121/2025 Banking signatories – were reviewed and approved to keep Cllr Patchett, Canton & Creaser and add
Cllr Johnson. Proposed & seconded, Resolved. Clerk to contact Lloyds bank for mandate change.
122/2025 All members present agreed to receive their summons by email and confirmed no updates required to
their Register of Interest Forms. Resolved
123/2025 Council representatives approved Speed Watch – Cllr Canton & Creaser; HR Group – Cllr Johnson,
Canton & Patchett; Grange Park – Cllr Unwin or another member when not available; Play Park
Monthly Inspections – Cllr Atkins; Scothern Recreation Centre – Cllr Johnson or another member
when not available councillor; Police matters – Cllr Canton; & Village Maintenance – Cllr Creaser.
Proposed, seconded & approved. Resolved
The Chair closed the meeting at 7.54pm