Annual Meeting of the Council
SCOTHERN PARISH COUNCIL
Wednesday, 6th May 2026 at 7.30pm - Annual Meeting of the Council
Dear Councillor
You are hereby summoned to attend the Annual Meeting of Scothern Council Parish Council at Scothern Methodist Church, Main Street, Scothern.
If you are unable to attend, please let me have your apologies and reason for absence prior to the meeting.
L Brooks-Sleight
Lisa Brooks-Sleight (Clerk/RFO)
clerk@scothern-pc.gov.uk 30th April 2026
AGENDA
63/2026 To Elect a Chair and obtain signature of Declaration of Acceptance of Office
64/2026 To Elect a Vice-Chair
65/2026 Apologies for Absence To receive apologies with any reasons given
66/2026 Declarations of Interest - To record declarations of interest in accordance with the Localism Act 2011 and
consider any requests for dispensation for any listed agenda items.
67/2026 To review & approve Financial Regulations
68/2026 To review & approve Standing Orders
69/2025 To review & approve Data Breach Policy
70/2025 To review & approve Disciplinary and Grievance Procedures
71/2025 To review & approve Data Protection Policy
72/2026 To review & approve Equality and Diversity Policy
73/2026 To review & approve Publication Scheme
74/2026 To review & approve Councillor & Employee Protocol
75/2026 To review & approve Safeguarding Policy
76/2026 To review & update the Councillor allowances, travel and subsistence
77/2026 To review & approve the Sexual and General Harassment Policy & Procedure
78/2026 To approve the 2025/26 CIL Report
79/2026 To review & approve Subject Access Request Procedure
80/2026 To review & approve Handling Complaints Policy
81/2026 To review & approve Records Retention Policy
82/2026 To review & approve Risk Assessment Policy 2027
83/2026 To review & approve Social Media and Electronic Communications Policy
84/2026 To review & approve the Health & Safety Policy
85/2026 To review & approve Training and Development Policy
86/2026 To review & approve a Media/Press Policy
87/2026 To review & approve the annual insurance arrangements and receive quotes
88/2026 To receive and approve the End of Year 31st March 2026 Accounts & Bank Reconciliation
89/2026 AGAR 2025/26
a. Section 1 – Annual Governance Statement 2025/26 – to complete, to approve & sign
b. Section 2 – Accounting Statements 2025/26 – to approve & sign
c. To confirm the dates of the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return – Wednesday 3rd June 2026 -Tuesday 14th July 2025
90/2026 Internal Auditors Report 2025/26
a. To receive and note any comments from the Internal auditor’s report and checklist – 29th April 2026
b. To receive the AGAR Annual Internal Auditors Report 2025/26 for the External Auditors
91/2026 To appoint the Internal Auditor for 2026/27
92/2026 To review & approve 4x Banking signatories
93/2026 To approve the monthly direct debits
94/2026 To review & approve Scothern News printers and cost
95/2025 To confirm all members agree to receive their summons by email and have updated their Register of Interest
Forms if required
96/2025 To appoint council representatives for Speed Watch, HR Group, Grange Park group, Play Park Monthly Inspections, Scothern Recreation Centre, Police matters & Village Maintenance