September 2018 Minutes
Scothern Parish Council
SCOTHERN PARISH COUNCIL MEETING
A meeting of Scothern Parish Council took place on Wednesday 5th September 2018 at the Methodist Church, Main Street, Scothern.
Present:
Cllrs Mrs C Nicoll (Chair) (CJN), J Fotheringham (JLF), Ms L Mumford (LM) and B Patchett
In attendance:
Clerk – Mrs L Richardson
Also Present: 23 members of the public
Housekeeping arrangements given by Chair.
122.18 External Reports
a) Police report – Suspicious circumstances and lifeline activation reported. A number of cars have been “keyed”. Residents should be wary.
b) District Councillor Report
- WLDC Enforcement team has been called in for three developments in Sudbrooke.
- Consultation for Sudbrooke Neighbourhood Plan starts on 22nd September 2018.
- A meeting with Everyone Active initiative is taking place to ensure that activities take place on a regular basis in the villages.
- Within WLDC there are 128 Parishes, 78 Parish Councils and 94,000 people.
c) County Councillor Report – Not present.
123.18 Public Session
- Various comments made regarding the leaflet sent around the village with reference to the development on Dunholme Road and the payment of £150,000 to the village hall.
- Confirmation of placement of the new bus shelter was requested.
124.18 Apologies for Absence: Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept apologies and reasons for absence from Cllr Mrs Tointon.
125.18 Declarations of Interest (Pecuniary or Non-Pecuniary): Cllr Ms Mumford declared an interest in agenda item 8f as a Trustee of Scothern Recreation Centre.
126.18 Minutes of previous meetings
a) Minutes of the meeting held on 4th July 2018 – to receive, approve and sign as minutes – Proposed Cllr Fotheringham, seconded Cllr Ms Mumford and agreed by all, Chair signed the notes of the last meeting as a true record of events.
127.18 Update Reports:
a) Future use of BT phone box – To receive an update regarding information boards – no update to minute.
Action: LM/MT
b) To receive an update regarding the 2nd village defibrillator – The power outlet at the school is fed by the street lights and so is not always switched on for a 24 hour supply to the defibrillator. Agreed school still seems the best location. Cllr Fotheringham agreed to speak to the Headteacher at the school regarding further ideas for location in the area.
Action: JF
c) To discuss and take any necessary action regarding the New Homes Bonus and Community Infrastructure Levy – Cllrs Fotheringham and Mrs Nicoll had met with Ian Knowles, Director of Resources at WLDC to discuss this matter further. A clearer understanding of WL policies gained. There is no effect to applications already granted but future applications will be discussed in greater depth in terms of receiving money into the village. It was agreed by all to remove this item from further agendas.
d) To discuss and take any necessary action regarding the Best Kept Village competition – No update to minute.
e) To discuss and take any necessary action regarding the best kept garden competition – All judging has been completed – sponsorship sought and certificates prepared. It was agreed by all this item can be removed from future agendas.
Action: LM/JF
f) To receive an update regarding actions taken following a meeting with Scothern Recreation Centre – The grant application form has now been received – Cllrs Mrs Nicoll, Ms Tointon and Fotheringham will pursue consultation with the electorate.
Action: CJN/JF/MT
128.18 Council Functions:
a) Council Vacancies
- To receive applications for co-option to the Council – none received.
b) Playpark – to discuss and take any necessary action regarding maintenance required to the playpark – The 2nd play area inspection has taken place – no new maintenance has been detailed as required. The Clerk to contact Contractor to request a date for the new shuttering and bark being laid.
Action: Clerk
c) To discuss and take any necessary action regarding the purchase of related equipment for the Speed Initiative – Deferred to a future meeting to request further information from the Lincs Police Co-ordinator.
Action: Clerk
d) To discuss provision of bus shelter on Dunholme Road – The siting on the east side of the road is not possible as construction would interfere with tree roots. A new location at the end of the footpath on the west side has been agreed.
Action: JF
e) To discuss and take any necessary action regarding communication with LCC – two confirmation emails have been received from LCC – no reply has been received regarding the complaint. No further action as communication has improved.
f) To discuss and take any necessary action regarding the annual Christmas event – No update to minute.
Action: MP/BP
g) To discuss a representative to attend the LALC AGM – No representative available.
h) To review the grass cutting and village maintenance schedule prior to obtaining tenders for 2019/20 – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to send the amended schedules out for tender for 2019/20. Cllr Mrs Nicoll to let Clerk have a copy of the amended schedule to circulate to contractors.
Action: Clerk
129.18 Financial matters
a) Current financial statement – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all that the current financial statement be accepted.
b) To agree to purchase a remembrance wreath – Proposed Cllr Fotheringham, seconded Cllr Ms Mumford and agreed by all to purchase a Remembrance Wreath for a donation of £25. Cllr Mrs Nicoll to advise the Clerk which wreath the Parish should purchase.
c) To approve payment for attendance at the Councillor networking day on 27th September 2018 – Proposed Cllr Patchett, seconded Cllr Fotheringham and agreed by all to pay delegate fee and mileage for Cllrs Mrs Nicoll and Ms Mumford to attend the Councillor Networking day.
d) Invoices for payment to be agreed (all excluding VAT where appropriate)
- Clerks August salary and expenses - £408.14 (salary) £7.00 (Telephone and broadband) £25 (office)= £440.14
- Clerks September salary and expenses - £424.90.14 (salary) £7.00 (Telephone and broadband) £25 (office) £2.11 (postage) = £459.01
- Multidata (August)– Broadband charges - £38.92
- Tom Day – Grange Park benches and noticeboards – £295
- Glendale – Grass cutting and Maintenance - £1744.10
- The Wildflower Shop – Grange Park Bulbs VAT - £16
- Mrs P Sargeant – Bus Shelter Cleaning (Quarter ending September 2018) - £150
- Mrs C Nicoll – Chairman expenses - £21.65
- Multidata (September) – Broadband - £38.92
130.18 Highways and Maintenance
a) Update report
- Drain cleaning has taken place on Sudbrooke Road.
- Hedges/grass along Sudbrooke Road have been cut.
- Edge repairs on Nettleham Road have been chased up.
- Footpath on west side of Sudbrooke Road is due to be slurried in 2019 or 2020.
- Street cleaning has taken place.
b) To receive email from a resident regarding overgrown hedges and take any necessary action – Cllr Fotheringham has walked the village and found all overgrown hedges have now been cut back. No further action is required.
c) To discuss and take any necessary action regarding fallen trees and damaged fence at Grange Park – fallen trees have now been removed. Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to write to Barbers Farms requesting repair work takes place before an agreed date or the Parish Council will commission fence repairs and forward contractors invoice for payment..
131.18 Planning matters –
a) 137868 – 30 Sudbrooke Road - Planning application to erect a two storey side extension with new porch and replacement single storey garage - Granted
b) 137838 – 18 The Alders – planning application for single storey extension - Granted
c) 137834 – Ashwell House, Nettleham Road - Planning application for proposed replacement of existing wooden, single glazed conservatory with UPVC double glazed conservatory - Granted
d) 136316 – Land adj. to South Dene - proposal to discharge conditions in relation to application number 131757 granted on 15 May 2015 – Undergoing public consultation.
e) PL/0080/18 – Commercial Site, A46 junction with Lincoln Road – Development of the construction of a northern and southern access into the commercial site at junction A46/Lincoln Road, Dunholme – Undergoing public consultation – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all that no comments will be made. Clerk to advise Lincolnshire County Council.
132.18 Fieldpaths
- To receive an update regarding maintenance of the village fieldpaths – No update to minute.
- To take any necessary action regarding fieldpaths 149 and 153 – Clerk to contact LCC to ascertain when works will be carried out.
Action: Clerk
133.18 Reports
a) Grange Park – to receive report
- Various minor tree works needed.
- Jubilee Ellison apple tree has had its fruit removed to prevent damage to branches.
- Bluebells and daffodils due to be despatched - help will be needed to plant them.
- Orchard has been well looked after over the summer.
- Orchard to be reseeded due to dry summer.
b) Scothern Recreation Centre – receive update report
- Produce Show to be held 8 September 2018; best kept garden awards will be presented
- Notification received that Kids Club now relocated to the School
- Flix in the Sticks has lost funding and therefore won’t continue; however Recreation Centre planning to purchase equipment to continue with flim evenings.
- Grant application received from Recreation Centre for the purchase of new kitchen equipment.
c) Spirit of Scothern – village hall revitalisation project – receive update report
- Plans are still being looked at depending on funding received for new build or reconfiguring/refurbishment
- Monies received from Chestnut Homes need to be confirmed that it can be retained should new hall not be built.
- All money raised by the hall goes into the SRC funds. Money from specific SoS events will go into SoS funds.
134.18 Compliance – none
135.18 Correspondence – for information only
- Various resident emails re development on Dunholme Road, Scothern
- Resident regarding overgrown hedges in the village
- LCC – Email regarding communication with Highways letter
- LALC – Information on AGM and Councillor Networking Day
- Royal British Legion – Pricing and advice on Remembrance Day Wreaths
- WLDC – Request to check and update Councillor Members Register of Interest
- Stagecoach – Information regarding road closure and cancelled buses
- SRC – Permission to put a sign on the play park fencing
136.18 Next meetings – Monthly Meeting 3rd October 2018 at 7:30pm at the Methodist Church, Main Street, Scothern.
Discussion took place regarding change of date for December meeting as Methodist Church unavailable – Clerk to co-ordinate.
Action: Clerk
Meeting closed: 22:03