October 2018 Minutes
Scothern Parish Council
SCOTHERN PARISH COUNCIL MEETING
A meeting of Scothern Parish Council took place on Wednesday 3rd October 2018 at the Methodist Church, Main Street, Scothern.
Present:
Cllrs Mrs C Nicoll (Chair) (CJN), J Fotheringham (JLF), Ms L Mumford (LM) and B Patchett (BP)
Clerk:
Mrs L Richardson
Also present: District Cllr B Waller and 1 member of the public
Housekeeping arrangements given by Chair.
137.18 External Reports
a) Police report – No report received
b) District Councillor Report
- Residents are being asked to reply to a consultation being held by WLDC regarding the 2019/20 budget. This includes future uses of the New Homes Bonus money.
- With reference to the proposed Dunholme Road development – if submitted, the application will be discussed by WLDC planning committee according to planning regulations and criteria. Any financial contributions etc made between the village hall and the developer are just that and will not be taken into account when discussing any application.
c) County Councillor Report – No report received
138.18 Public Session
- An update regarding the current situation with the Village Hall was given.
139.18 Apologies for Absence:
Proposed Cllr Fotheringham, seconded Cllr Ms Mumford and agreed by all to accept apologies and reasons for absence from Cllr Mrs Tointon.
140.18 Declarations of Interest (Pecuniary or Non-Pecuniary): None were declared
141.18 Minutes of previous meetings
a) Minutes of the meeting held on 5th September 2018 – to receive, approve and sign as minutes – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all. Chair signed the notes of the last meeting as a true record of events.
142.18 Update Reports:
a) Future use of BT phone box – To receive an update regarding information boards – No update to report
Action: LM/MT
b) To receive an update regarding the 2nd village defibrillator – No update to report
Action: JLF
c) To discuss and take any necessary action regarding the Best Kept Village competition – noted delay in announcing the results due to the large number of villages entering. Results should be known by the end of the week.
d) To receive an update on the request from Scothern Recreation Centre in relation to grant application – Cllrs Mrs Nicoll, Mrs Tointon and Fotheringham have put together a consultation leaflet. This is currently with LCC for agreement and when returned will be delivered to all residents of the village for completion. This was proposed by Cllr Fotheringham, seconded by Cllr Patchett and agreed by all.
Action: CJN/JLF/MT
e) To receive update regarding the Councillors Networking Day – Cllrs Mrs Nicoll and Ms Mumford attended the Councillor Networking Day. It was very well attended. Slides from the day have been circulated to all Parish Councillors. The Voice of the Council, devolution, working with other bodies, dementia friendly communities and identifying diversity within parishes were discussed.
143.18 Council Functions:
a) Council Vacancies
- To receive applications for co-option to the Council – None received
Action: Clerk
b) Playpark – to discuss and take any necessary action regarding maintenance required to the playpark, including to discuss quotes to purchase a liability statement sign for the play area gate
- Cllr Fotheringham raised concerns regarding metal work showing on the base of the rocking chicken – Clerk will ask Playdays to visit the site to see what repairs need doing or how much a replacement would cost.
- Clerk will chase up the annual maintenance inspection.
- Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept the quote from Allen Signs for £68.46 to produce a liability sign for the play area gate.
Action: Clerk
c) To discuss and take any necessary action regarding the purchase of related equipment for the Speed Initiative – Clerk is waiting for further advice from the coordinator.
Action: Clerkv
d) To discuss provision of bus shelter on Dunholme Road and to sign the agreement with LCC – Proposed Cllr Fotheringham, seconded Cllr Ms Mumford and agreed by all that the License agreement is signed by the Clerk on behalf of the Parish Council.
Action: Clerk
e) To discuss and take any necessary action regarding the annual Christmas event
- Date confirmed with Ellison Boulters Academy as Friday 30th November 2018.
f) To discuss and submit any comments to WLDC regarding the Sudbrooke Neighbourhood Plan Consultation – Consultation events are being held 9 and 11 October 2018.
Financial matters
a) Current financial statement – Proposed Cllr Ms Mumford, seconded Cllr Patchett and agreed by all, the current financial statement be accepted.
b) To note completion of the 2017/18 Annual Audit - Noted
c) To discuss and take any necessary action regarding the draft budget and precept demand for 2019/20 – Cllrs Mrs Nicoll and Fotheringham will meet with the Clerk to put together draft figures ready for discussion at the budget meeting.
d) Invoices for payment to be agreed (all excluding VAT where appropriate) – Proposed Cllr Ms Mumford, seconded Cllr Fotheringham and agreed by all to make the following payments:-
- Mrs L Richardson – Clerks Salary and Expenses - £455.48
- Glendale – Grass Cutting and Village Maintenance - £790.96
- Multidata – Broadband Charges - £38.92
- Scothern Methodist Church – Room Hire - £40
- PKF Littlejohn LLP – External Audit Fee - £200.00
- Mrs C Nicoll – Chairmans Expenses - £49.55
- LALC – Councillor Training - £20
145.18 Highways and Maintenance
a) Update report
- Kerb replacement and new centre lining on Dunholme Road have been requested.
- Edge repairs on Nettleham Road are being chased up.
- The hedge on Sudbrooke Road still requires maintenance work.
b) To discuss and take any necessary action regarding maintenance and repairs required to the Grange Park gate – Proposed Cllr Patchett, seconded Cllr Ms Mumford and agreed by all to accept a quote from Ashwell Joinery (Jacob Fotheringham) for £244.
Action: Clerk
146.18 Planning matters –
a) 136316 – Land adj. to South Dene - proposal to discharge conditions in relation to application number 131757 granted on 15 May 2015 – Undergoing public consultation.
b) PL/0080/18 – Commercial Site, A46 junction with Lincoln Road – Development of the construction of a northern and southern access into the commercial site at junction A46/Lincoln Road, Dunholme – Granted
c) 138272 – St Lukes Private Nursing Home – Planning application for removal of existing conservatory and extension to provide 3no. bedrooms – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support the application in principle, however clarification is needed in relation to
- vehicle parking
- trees and hedges
- fire escape/emergency vacation procedures
- trade effulent
- staff/resident ratio
Request for condition to be imposed in relation to parking contractors vehicles within the curtilage of St Lukes land.
147.18 Fieldpaths
a) To receive an update regarding maintenance of the village fieldpaths – No maintenance is currently required.
b) To take any necessary action regarding fieldpaths 149 and 153 – No update to minute
Action: Clerk
148.18 Reports
a) Grange Park – to receive report
- A report has been circulated to all Parish Councillors
- 800 bulbs have been delivered and arrangements for planting are underway.
- Another tree is down.
- The noticeboard has fallen and a quotation to get this replaced has been discussed within group. Quotation received from Ashwell Joinery to be accepted.
b) Scothern Recreation Centre – receive update report
- External lights are required.
- The noticeboard needs repairing.
c) Spirit of Scothern – village hall revitalisation project – receive update report
- The current financial situation is being looked into to decide where to go next with the project (rebuild or refurbishment).
- Flix in the Stix will be continuing thanks to money received from the District Councillor Initiative Fund.
- Further fundraising is continuing – details have been sent out in the Scothern Parish Magazine.
149.18 Compliance – none
150.18 Correspondence – for information only
- WLDC – State of the District Report
- LALC – Reminder regarding AGM and Annual Report
- PKF Littlejohn LLP – Annual External Audit Report
- Sudbrooke Parish Council – Notice of Sudbrooke Road road closure
- LALC – Clerk pay scales
- WLDC – Reminder regarding Public Realm Survey 2018.
- Playdays – Update regarding play park maintenance
- LALC – LALC news edition 166
- Emails of residents regarding Dunholme Road development parking
151.18 Next meetings
– Monthly Meeting 4th December 2018 at 7:30pm at the Methodist Church, Main Street, Scothern.
- Budget and Precept Meeting – 22nd November 2018 at 7:30pm at the Methodist Church, Main Street, Scothern.