February 2022 Agenda
SCOTHERN PARISH COUNCIL
A meeting of Scothern Parish Council will take place on Wednesday 9th February 2022 at 7.30pm in The Methodist Church, Main Street, Scothern. Members of the public are welcome to attend.
Prior to the start of the meeting there will be a 15-minute public forum where members of the public can raise any point or concerns to the Council. Decisions cannot be made during this time but may become a future agenda item.
1. Housekeeping
2. External Reports (All)
a) Police Update
b) District Councillor Report
c) County Councillor Report
3. Public Session
4. Apologies for Absence
5. Declarations of Interest (Pecuniary or Non-Pecuniary)
6. Minutes of previous meeting
a) Notes of the Council Meeting held on 12th January 2022 – to receive, approve and sign as minutes
b) Notes of the extraordinary Council Meeting held on 26th January 2022 – to receive, approve and sign as minutes.
7. Update Reports:
- To receive an update regarding the Community Speed Initiative (DC)
- Playpark – To receive an update on the necessary maintenance to the play area (JLF/Clerk)
- To receive an update regarding drainage issues on Sudbrooke Road, including traffic arrangements for the road closure (CN)
- To receive an update regarding the proposal to close the road between Church Lane, Sudbrooke and Sudbrooke Lane, Nettleham (Nettleham and Sudbrooke / active travel quiet route)
- To receive an update on the maintenance and possible relocation of the war memorial (CN)
8. Council Functions:
- To discuss and take any necessary action regarding the reinstatement of public transport, including a shopper bus (Clerk)
- To discuss and take any necessary action regarding the Central Lincolnshire Local Plan Review
- To discuss and take any necessary action regarding the Neighbourhood Plan review (JLF)
- To receive a proposal to adopt the following policies and procedures, following review:-Communications protocol/Data Audit/Data Protection Policy/ Disciplinary and Grievance Policy/ Grant Ward Policy/ Handling Complaints Policy/ Planning Protocol/ Publication Scheme/ Social Media Policy and Subject Access Request Policy (JJ)
- To discuss the review of Standing Orders and Financial Regulations.
- To discuss and take any necessary action regarding the Annual Parish meeting.
9. Financial matters
- Current financial statement (All)
- To receive an update regarding CIL payments due for the development on Dunholme Road
- To discuss and take any necessary action regarding the appointment of an internal auditor for the 2021-22 Annual audit process.
- To resolve to subscribe and pay for the annual training scheme from LALC for 2022-23.
- Invoices for payment to be agreed (All)
Supplier Detail Gross VAT Net
Multidata Broadband 40.80 0.00 40.80
Mrs L Richardson Clerks Salary and Expenses 471.53 0.00 471.53
Luke Brown NP Consultant 1600.00 0.00 1600.00
Playdays Play area Maintenance 420.00 70.00 350.00
Cllr Mrs Nicolls Computer Guarantee 84.95 14.16 70.79
Scothern Methodist Church Meeting room hire 216.00 0.00 216.00
Scothern Methodist Church NP Meeting room hire 216.00 0.00 216.00
Glendale Grass Cutting and
Maintenance:
September 2021 732.25 122.04 610.21
October 2021 798.04 133.00 664.04
January 2022 1236.00 206.00 1030.00
Welton Parish Council Play area Inspection 20.00 0.00 20.00
10. Highways and Maintenance:-
- Update report (JLF)
- To discuss and take any necessary action regarding an overgrown hedge on Lime Tree Paddock.
- To discuss and take any necessary action regarding maintenance required to the cycle path on the east side of Sudbrooke Road.
- To discuss and take any necessary action regarding the resurfacing of the footpath on the west side of Sudbrooke Road.
- To discuss and take any necessary action regarding the resurfacing of Dunholme Road and Main Street.
- To discuss and take any necessary action regarding flooding on Main Street, adjacent to number 23.
- To discuss and take any necessary action regarding repairs to culvert on the beck adjacent the war memorial.
- To discuss and take any necessary action regarding work to the perimeter of the playing field – One off clear and strim at a cost of £365 and a monthly strim during growing season of £26 per occasion (JLF)
- To discuss and take any necessary action regarding the maintenance and/or replacement of the Council noticeboard outside of the Recreation Centre (Clerk)
11. Planning matters: -
a) 142777 – Land adj. The Croft, 22 Dunholme Road – Appeal for Planning application to convert and extend garage to form 1no. dwelling – Undergoing public consultation
b) 144176 – 22 Sudbrooke Road – Planning application for removal of conservatory, rear extension, car port and creation of first floor with ridge lift – Undergoing public consultation
c) 144213 – Land to the rear of Weir Farm Paddock – Outline planning application to erect up to 36no. dwellings – access to be considered and not reserved for subsequent applications – Undergoing public consultation
12. Field paths
- To discuss any maintenance due to the village fieldpaths (BP)
13. Reports – to receive update reports:
- Grange Park (CN)
- To receive an update regarding work to the damaged fence of Grange Park and Barbers Farm.
- To receive an update from the working group
- Scothern Recreation Centre and Spirit of Scothern – receive update report (JLF)
14. Correspondence – for information only
- LALC – Weekly Clerks Newsletters
- Jackson and Jackson – Update regarding communications and Weir Farm Paddock application
- Resident – Complaint regarding the paint colour used at Mark Harris Commercials site
- Resident – Notification of maintenance required to the wooden gate on Chapel Walk
15) Next meeting – Wednesday 9th March 2022 at 7.30pm at The Methodist Church, Main Street, Scothern
16) To agree to close the meeting to press and public.
17) To note completion of the Clerks annual appraisal
Signed: L. Richardson
Clerk to the Council