July 2022 Agenda
SCOTHERN PARISH COUNCIL
A meeting of Scothern Parish Council will take place on Wednesday 13 July 2022 at 7.30pm in The Methodist Church, Main Street, Scothern. Members of the public are welcome to attend.
At the start of the meeting there will be a 15-minute public forum where members of the public can raise any point or concerns to the Council. Decisions cannot be made during this time but may become a future agenda item.
1. Housekeeping
2. External Reports
a) Police Update (DC)
b) District Councillor Report (RW)
c) County Councillor Report (SR)
3. Public Session
4. To discuss and agree acting Clerk and Responsible Financial Officer until replacement Clerk appointed and in post.
5. Apologies for Absence
6. Declarations of Interest (Pecuniary or Non-Pecuniary)
7. Minutes of previous meetings
8. Notes of the Council Meeting held on 8 June 2022 – to receive, approve and sign as minutes.
9. Update Reports:
a) To receive an update regarding the Community Speed Initiative (DC/RC)
b) To receive an update on the maintenance and possible relocation of the war memorial (CN/JLF)
c) To discuss and take any necessary action regarding the best garden competition (JLF/JJ)
d) To receive request from Scothern Recreation Centre to reposition the village Christmas Tree and to take any necessary action (All)
e) To receive feedback from the LALC Networking Day – 6 July 2022 (JJ)
10. Council Functions:
a) To discuss and take any necessary action regarding the Central Lincolnshire Local Plan Review
b) To discuss and take any necessary action regarding the Neighbourhood Plan review (CN/JLF)
c) To receive a proposal to adopt the following policies and procedures, following review; Standing Orders, Financial Regulations (JJ)
d) To receive feedback regarding LALCs networking day (JJ)
e) To discuss and take any necessary action regarding the management of the Parish Council website and Facebook page (JJ)
f) Lincolnshire County Council – Lincolnshire Minerals and Waste Local Plan to discuss and make a response
g) To discuss and agree annual inspection of the play equipment located at Scothern Recreation Centre.
11. Financial matters
a) Current financial statement (All)
b) To note progress of external audit for year ending 31 March 2022.
c) To discuss and take any necessary action regarding funding for the Neighbourhood Plan Review.
d) Invoices for payment to be agreed (All)
|
Payee |
Detail |
Exc VAT |
VAT |
Inc Vat |
|
Laura Richardson |
Final Clerk salary and expenses (Salary £396.75+Tax refund £8.60+Use of home as office £22.58+Broadband £6.32) |
434.25
|
|
434.25
|
|
Cathryn Nicoll |
Chairman expenses – flowers (thanks) for Laura Richardson |
25.00 |
5.00 |
30.00 |
|
Glendale |
3 invoices – grass cutting/ground works through village |
1397.85 |
279.56 |
1677.41 |
|
Bridget Solly |
Completion of Internal Audit – year ending 31 March 2022 |
40.00 |
|
40.00 |
|
LALC |
Website Maintenance |
150.00 |
30.00 |
180.00 |
|
Welton Parish Council |
Play equipment check 27 May 2022 |
20.00 |
|
20.00 |
|
Multidata |
Broadband Village Hall – invoice 37718 1 July 2022 |
37.16 |
7.43 |
44.59 |
|
Rudies Roots |
Village Planters – summer planting |
562.20 |
112.45 |
674.65 |
|
Scothern Methodist Church–April-July 2022 |
Meeting Room hire – Council meetings and business |
144.00 |
|
144.00 |
|
Meeting Room hire – Neighbourhood Plan Review meetings |
72.00 |
|
77.00 |
|
|
LALC |
Delegate – LALC networking day 6 July 2022 |
|
|
25.00 |
|
Scothern PC |
To approve transfer of funds to Play Equipment Account |
3000.00 |
|
3000.00 |
|
TDP Ltd |
Replacement seats (Dunholme Road/Heath Lea) |
807.41 |
161.48 |
968.89 |
|
Bluebell Arboretum |
Golden Elm – Grange Park (Elizabeth IIs Platinum Jubilee) |
36.66 |
7.33 |
43.99 |
|
HMRC |
Income Tax Liability – Laura Richardson |
18.00 |
|
18.00 |
e) To discuss and agree to make routine and/or known payments to suppliers during summer recess.
12. Village maintenance:
To discuss and take any necessary action regarding village maintenance (RC)
a) To receive and consider revised quotation(s) to wash, undercoat and gloss the fencing and metal railing along the length of the beck from 2 Dunholme Road to Northing Lane and to replace rotten railings to fence posts adjacent Bottle and Glass
b) To discuss and take any necessary action regarding the purchase of new village benches.
c) To discuss and take any necessary action regarding the purchase of a new notice board for the Dunholme Road bus shelter (RC)
13. Highways:
a) Update report (JLRF)
b) To discuss and take any necessary action regarding an overgrown hedge on Lime Tree Paddock.
c) To discuss and take any necessary action regarding maintenance required to the cycle path on the east side of Sudbrooke Road.
d) To discuss and take any necessary action regarding the resurfacing of the footpath on the west side of Sudbrooke Road.
e) To discuss and take any necessary action regarding the resurfacing of Dunholme Road and Main Street.
f) To discuss and take any necessary action regarding flooding on Main Street, adjacent to number 23.
g) To discuss and take any necessary action regarding the potholes on Main Steet towards Langworth Road.
h) To receive an update on the request from a resident for support to get an “Unsuitable for HGV” sign at both ends of Craypool Lane.
i) To discuss quotations received from Glendale for cutting various hedges to village footpaths and fieldpaths.
14. Planning matters:
a) 142777 – Land adj. The Croft, 22 Dunholme Road – Planning Appeal to convert and extend garage to form 1no. dwelling – decision awaited from Planning Inspectorate
b) 144608 - The Bramblings, 10 Church Street - Planning application for proposed side and in-roof first floor extension – Determined – approval granted
c) 144716 – The Bottle and Glass, 14 Main Street – Planning application to form external covered seating area to current garden lawn – Refused
d) 144825 – Croft House, 26 Craypool Lane – Planning application for the creation of front porch – Determined – approval granted
e) 144969 – Pyewipe Farm, Northing Lane – planning application for proposed extensions and alterations consisting of replacement conservatory with single storey lounge extension, new link block and conversion of existing garage, new portico porch, first floor bedroom extensions and detached garage block – to discuss and submit comments to WLDC
15. Field paths
To discuss any maintenance due to the village fieldpaths (BP)
16. Reports – to receive update reports:
a) Grange Park (CN)
i. To receive an update regarding work to the damaged fence Grange Park - Barbers Farm.
ii. To receive an update from the working group
b) Scothern Recreation Centre and Spirit of Scothern – receive update report (JLF)
17. Correspondence – for information only
a) Thanks received from Spirit of Scothern for donation to Queen Elizabeth IIs Platinum Jubilee event
b) LALC News – 22 June 2022
c) Groundwork – confirmation of end of initial grant for Neighbourhood Plan Review.
d) NALC Events
e) Rural Services Network Newsletter
18. Next meeting – Wednesday 14 September 2022 at 7.30pm at The Methodist Church, Main Street, Scothern
19. To resolve to move into closed session to discuss staff matter.
20. To appraise councillors of the appointment of replacement Clerk, discuss and agree arrangements.
C Nicoll
Chair
6 July 2022