2023 Parish Council Minutes of Meetings

Minutes of Scothern Parish Council meeting on Wednesday 12th July 2023 at the Methodist Church, Main Street, Scothern at 7:30pm

Present:    Cllrs Mrs C J Nicoll [Chair] (CJN), J Johnson (JJ), D Canton (DC), N Reyner (NR), R Creaser (RC), J Atkins (JA)

112/23    Housekeeping

113/23    External Reports
a)    District Councillor – not present.
b)    County Councillor - not present

114/23    Public Session 
No members of the public in attendance.
Order called:    19.30

115/23    To receive apologies and consider reasons for absence
Apologies for absence were received from Cllr Patchett and accepted as valid.  

116/23    To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensation  
None declared

117/23    Notes of Council Meetings held 14 June 2023 – to receive, approve and sign as minutes.
Cllr Creaser asked for minutes to reflect that Speed Watch report not received due to email technical issues.  Proposed: JJ Seconded: DC, all agreed.
Resolved notes of the meeting held on 14 June 2023 be signed as minutes with the addition of note to reflect email technical issues as above.

118/23    Update Reports
a)    To receive any updates regarding the Community Speed Initiative - SID (DC/RC)
i)    RC: Main Street camera working.  Increase in volume of traffic on the Duholme-Sudbrooke Road cameras noted.     
ii)    Data downloading.  JJ: presented a graphical representation of the recorded speeds of vehicles.  Agreed this would be published on all social media platforms.

b)    To receive an update on the maintenance and relocation of the war memorial – WLDC funding meeting on 6 July. All applications for funding were considered. WLDC will provide feedback after 13 July 2023.

c)    To receive updates and discuss play equipment repairs/replacements arising from Playdayz report/quotation and discussions with Recreation Centre.  Following routine inspection, a bench has been removed from the play area (unsafe to leave in place). 
Action:    JA to review information in relation to repairs/replacement of equipment and discuss with Recreation Centre to progress. 
Action:  Following communication regarding pigeon droppings on swings - JA to investigate spikes to be fitted to the cross frame.

d)    To receive report and discuss any Police matters – nothing to report.

e)    To hear updates about the Neighbourhood Plan review – Nothing to report.  Consultation period ends this week.  Feedback may be expected in September. 

f)    To review, discuss and take any necessary action in relation to bus services through village.
    Bus service has started and appears to be well received.  New bus timetable is up and running and bus is being used.  
    University would prefer the plan to reflect demand/sustainability. NR to progress survey with University and to investigate if service could be extended to Dunholme and Welton.

g)    To receive updates about the Best Garden Competition 2023.  Judging has progressed to the 2nd round. Article about the completion featured in Townlands magazine.   JJ approaching sponsor. 

119/23      Council Functions
a)    To hear any updates about arranging a CPR Refresher course – Course costs quoted from Red Cross as £2000.00.  Action:  NR & JA to discuss options. 

b)    To note outcome of LALC AGM (29 June).  CJN elected to LALC Committee.  

c)    To discuss attendance at LALC Summer Conference at Bentley Hotel, South Hykeham on 19 July 2023 at a cost of £25 (exc VAT) per delegate.  Resolved CJN, NR attendance.

d)    To discuss and agree Clerk recruitment process/timescale.  LALC has possible facility to offer Locum Clerk.  LCC can advertise vacancy at a cost of - £49.  Action: JJ/DC to start process for advertising the role.  

e)    To discuss Training and Development Plan for all Councillors.  Plan produced by JJ agreed.  All training/refresher courses undertaken by Councillors to be recorded. Identify next steps required for all Councillors training.  JA/NR to attend Introduction/Induction Course in Nettleham on 17 July.  

120/23    Central Lincolnshire Planning Obligations SPD Consultation.  
Document received from Joint Strategic Committee - CJN read/circulated.  No comment required. 

121/23    To receive and discuss content of communication received from resident in relation to parking in Orchard Close.
CJN to discuss the particular issues with the resident and contact Headteacher of Ellison Boulters School to reiterate need for safe and considered parking.  

122/23    Financial Matters
a)    To note updates in relation to the Annual Governance and Accountability Return (AGAR).  Receipt acknowledged.  Nothing to report. 

b)    To receive update in relation to Bank Mandate and Signatories.  Bank has been notified and all paperwork has been completed. 

c)    To discuss and agree expected payments be made during summer recess - all agreed.   

d)    Current financial statement.  Adopted and bank statements signed as correct with bank reconciliation.  Proposed:  NR  Seconded:  DC   Resolved

e)    Payments to be agreed.

Resolved all payments be made.

123/23    Village maintenance
a)    To discuss and take any necessary action regarding village maintenance.  Nothing to report 

124/23    Highways
a)    Update report 

b)    To hear any updates regarding a request to check offlets and gulleys on Main Street and Dunholme Road, to jet drains adjacent to 23 Main Street following resurfacing works on these streets.  Action:  CJN to remind Cllr S Rawlins
Noted gullies still full – LCC Highways to be advised via C/Cllr.

c)    To receive updates from LCC and consider any actions with regard to flooding issues on Craypool Lane – nothing to report. 

d)    To receive any updates about the overgrown hedge on Lime Tree Paddock - LCC satisfied with work carried out however will continue to monitor. No further action, to be removed from agenda.

e)    To receive any updates on the cycle path (eastern side) - nothing to report.

f)    To receive updates relataing to the footpath (western side) on Sudbrooke Road – no further update

g)    To receive any updates regarding the extension of the speed limit on Heath Road – nothing to report

h)    To research ownership of grass verge at end of Elmdene adjacent to St. Luke’s.  Land is not owned by WLDC
    Action:  CJN to discuss with Cllr Rawlins
    Action: CJN/SR to check ownership to investigate hard standing provision for vehicle parking.

125/23    Planning matters 
a)    146509 - Land Adjacent to, Stonefield House, 10 Main Street, Scothern, Lincolnshire, LN2 2UF application for 1no. detached dwelling with new vehicular access. 
RECONSULTATION - not yet determined

126/23    Field paths update
To discuss any maintenance due to the village field paths – 
i.    Complaint received FP156 (Orchard Close).  Referred to Highways (link on SPC website for comments).  
ii.    Further complaint received in relation to FP154 Limetree Paddock - complainant advised to refer to LCC.

127/23     Reports – to receive update reports
a)    Grange Park Working Group 
i)To receive an update regarding work to the damaged fence Grange Park/Barber’s Farm 
ii)To receive an update from the Working Group
Nothing to report from working group.

b)    To receive any updates from meetings of Scothern Recreation Centre and Spirit of Scothern. Nothing to report
 
128/23    (Correspondence (for information only)
-    Lincolnshire Police: Beating burglary together
-    WLDC: List of meeting
-    Lincolnshire County Council - litter picking kits
-    WLDC - Parish News

129/23    Date of next meeting – 13 September 2023

Meeting closed:    20:51