SCOTHERN PARISH COUNCIL Meeting of the Council

Wednesday 9th July 2025, at 7.30pm

held in Scothern Methodist Church, Main Street, Scothern

Public participation – Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made during the meeting. The time will be 15 minutes maximum unless the council decides otherwise. Listeners should note that decisions cannot be made at this meeting on items not on the agenda.

L Brooks-Sleight

Lisa Brooks-Sleight (Clerk/RFO)

clerk@scothern-pc.gov.uk                                                                                                                                              4th July 2025

To receive apologies with any reasons given

180/2025 Representatives Report

To receive reports from the District & County Councillors

181/2025 Public Participation

To resolve, if necessary, to temporarily suspend the meeting for a period of no more than 15 minutes to allow for a

period of public participation. Members of the public may raise subjects, which they wish to bring to the attention of

the Parish Council. Items relating to matters on the agenda will be taken first, and any decisions will be made when

the meeting is declared opened.

182/2025 Declarations of Interest

To record declarations of interest in accordance with the Localism Act 2011 and consider any requests for

dispensation for any listed agenda items.

183/2025 Minutes of last Meeting

To approve & sign the notes of the June Council Meeting held on 11th June 2025 as minutes

184/2025 Clerks Report

To receive Clerk’s report

185/2025 Budget and Reserves 2025/26 Review

To review and approve

186/2025 Meeting venue 2025/26

To receive & discuss quotes for the venue of the PC monthly meetings from August 2025, quotes received from the Methodist Chapel & the Village Hall

187/2025 Grange Park - Trees

a. To discuss and receive quotes for a survey on the trees for their condition and risk management. Quotes received from Arborez Ltd - £600+vat; Watson Lindsey Arboriculture - £425.

b. Tree Management and Green Spaces Policy

c. To discuss the removal of 2 dead trees, to receive quote and approve any action

188/2025 Grange Park drainage report

To receive the report and video images from Ajet’s investigation works. Discuss and approve any future actions

189/2025 Grange Park/Cade Close Fence

To discuss the missing fence plank & quote to repair and decide any future actions

190/2025 Play Area

a. To discuss the updated new play equipment quote from Outdoor Play Devon Ltd and Grant funding options for Stage 2

b. To receive the monthly play area report

c. Annual Play area inspection – to receive quotes and approve company for the inspection

191/2025 Communication Strategy

a. To discuss & approve the action plan following recommendations from the working group.

b. To receive and discuss quotes for a new notice board on Dunholme Rd

192/2025 Scothern News

a. To receive updated quotes for printing,

b. To discuss future content, and update the fees for advertising & notices,

193/2025 Scothern Best Kept Garden Comp 2025

To receive information on the judging and from the sponsors with total amount donated. Council to approve any shortfall in the prize total of £185 from the Chairs allowance.

194/2025 Finance

To approve & sign the monthly accounts for payment; the corresponding bank statements up to 30/06/25 and to    

 nominate 2 councillors to authorise the online bank payments.  And to initially approve expected payments in August.

195/2025 Village maintenance

a. To receive quotes for Notice boards 1.fix the Perspex seal on the board near the village hall; 2. To replace the inside backing board on Grange Park board near The Alders; 3. To strip, varnish & replace the header -Scothern Parish Council, near the bus stop on Church St

b. To discuss the quote received from Ian Moore received with the Grass/Maintenance Tender to clear the beck bed of vegetation to help keep clear and prevent flooding and decide future actions

c. To receive quotes to purchase litter picking equipment

d. Cemetery car park – overhanging trees and weeds

e. Footpath Grange Park from Church St – to receive quote to hard surface and approve actions

f. Overgrown area and hedge at Grange Park and weeds/nettles at Play area – to cut back

196/2025 Grass/Maintenance Contractor

To receive for consideration and discuss a 3year proposal from Ian Moore Contracting Ltd following a mid-year review

197/2025 Risk Assessments

To receive and approve the Litter Picking and Employee & Council Members General Risk Assessments

198/2025 To receive reports/updates

Community Speed Watch

Police

Dunholme Rd Solar Farm

Village flooding

Lindum Homes – West Thorn Grange

Village maintenance issues

War Memorial

Bus Service

199/2025 Highways

a. To discuss and receive any issues/updates and decide future actions   

b. Highways Group – to receive and discuss email from Nettleham PC and decide future actions

200/2025 Planning

To receive any decisions and discuss applications received from WLDC

Ref: WL/2024/00504 – land to rear of Brinkburn House, 16 Church St.  WLDC – Permission granted                                                                                                                  Ref: WL/2025/00670 – to render a gable end, 30 Townsend Farm, Craypool Lane

201/2025 LALC Training Scheme

To approve any training requests by members

202/2025 Grange Park working group

To receive the notes from the meeting on 16th June and consider future actions

203/2025 Correspondence for information (sent prior)

• LALC –  E-news 20/6/25  
• LALC AGM & Annual Report 15/6/2025 & 30/6/2025
• LCC Town & Parish Newsletter 26/6/25
• NALC Bulletin 21/6/25
• LALC Training bulletin 1/7/25

204/2025 Agenda items for next meeting (to be received by 3rd September) and any updates/points from members  

205/2025 To consider the exclusion of the public and press in accordance with the Public Bodies (Admission to

meetings) Act 1960 s1 (2) due to the confidential nature of the items to be Discussed        

To confirm the date & time of the next Meeting of the Council  – 10th  September 2025 at 7.30pm