2022 Parish Council Minutes of Meetings

The Annual Parish Council meeting of Scothern Parish Council took place on Wednesday 11th May 2022 in the Methodist Church, Main Street, Scothern.

Present:           

Cllrs Mrs C Nicoll (Chair) (CJN), D Canton, J Fotheringham (JLF), J Johnson (JJ), R Creaser (RC) and B Patchett (BP)

In attendance:             

Clerk, Mrs Richardson

District Councillor Bob Waller

2 members of the public

72.22

Housekeeping – Given by the Chair

73.22

To elect a chairman and sign the declaration of acceptance

Proposed Cllr Canton, seconded Cllr Fotheringham and agreed by all to elect Cllr Mrs Nicoll as the chairman of Scothern Parish Council.  The declaration of acceptance was signed.

74.22

To elect a vice-chairman and sign the declaration of acceptance

Proposed Cllr Mrs Nicoll, seconded Cllr Canton and agreed by all to elect Cllr Fotheringham as the vice chairman of Scothern Parish Council.  The declaration of acceptance was signed.

75.22

To receive and decide upon applications for co option onto the Parish Council

Noted written application to join Council received from Neville Reyner of Saxon Fields, Scothern. Proposed Cllr Fotheringham, seconded Cllr Johnson and agreed by all to co-opt Neville Rayner to Scothern Parish Council.

76.22  

External Reports            

a. Police Update – Cllr Canton reported that he had contacted the local police regarding vehicles parking on Main Street, adjacent to St Lukes Nursing Home.  This information has been passed onto local police to monitor.  All updates are now given on the local Police website.  PSCO Jackie Parker has reported willingness to undertake speed awareness training for new volunteers..

b. District Councillor Report – District Cllr Waller reported:

• Sudbrooke Parish Council is concerned over the lack of police presence.
• WLDC is working with other external bodies to provide homes for Ukrainian refugees - 150 people have been given temporary homes in 70 families.
• Expression of interest for the requisition of RAF Scampton – WLDC has made an expression of interest in utilising RAF Scampton and the current infrastructure. It is noted in the Central Lincolnshire Local Plan under Section 17 what can be achieved with the base with the use of the levelling up fund.  WLDC want to keep its heritage intact.
• Residents should now be getting energy rebate if eligible.  There are 13,000 households in the district that are eligible to receive this, at a cost of £1.9 million.
• Purple bins – Last 4 collection days – emptied 17,255 bins (4313 day), 557 bins not put out, 85 people put the wrong bins out, 96.4% of people are putting them out, 127 were contaminated = 0.07% incorrect, 99.03% bins collected as usual.  The scheme is working well.
• Devolution is back on the agenda – there is a survey going out to businesses today across Greater Lincolnshire to explore what this means for them.

1. County Councillor Report – None received

77.22

Public Session

No comments to minute

Council called to order:  20:00            

78.22

Apologies for Absence

None to minute

79.22        

Declarations of Interest (Pecuniary or Non-Pecuniary)

None received

80.22

Minutes of previous meetings

1. Notes of the Annual Parish Meeting held on 13th April 2022 – to receive, approve and sign as minutes

Proposed Cllr Fotheringham, seconded Cllr Creaser and agreed by all to sign the notes of the 2022 Annual Parish meeting as a true record.

2. Notes of the Council Meeting held on 13th April 2022 – to receive, approve and sign as minutes

Proposed Cllr Patchett, seconded Cllr Fotheringham and agreed by all to sign the notes of the last meeting as a true record.

81.22   

Update Reports:  

a. To receive an update regarding the Community Speed Initiative

No speed watch sessions have taken place this month.  A potential volunteer has registered an interest to be trained.

Speed cameras – data received from the cameras were given to Council.

b. To receive an update on the maintenance and possible relocation of the war memorial

Grant White (WLDC Grants officer) has received a quotation for the relocation of the war memorial in the region of £6k.  50% funding can be received through WLDC.  A grant application can also be made through the War Memorial Trust.  A meeting to be arranged with Grant White, Cllr Mrs Nicoll and the PCC to agree on a final relocation position. PCC has applied for a Faculty.

c. To receive an update regarding the reinstatement of public transport, including a shopper bus

No further update to minute – it was agreed by all, this can be removed from future agendas.

82.22   

Council Functions:

a. To discuss and take any necessary action regarding the Central Lincolnshire Local Plan Review

Additional comments have been submitted

b. To discuss and take any necessary action regarding the Neighbourhood Plan review

No further update – next meeting to be held on 18 May 2022.

c. To receive a proposal to adopt the following policies and procedures, following review:- Data Audit/ Publication Scheme/ Standing Orders, Financial Regulations

Deferred to June meeting

d. To discuss and take any necessary action regarding the best garden competition

Judging will take place over the next few months.

e. To discuss and take any necessary action regarding LALCs networking day

Deferred to June meeting when further details should be known

f. To discuss and take any necessary action regarding Councillor responsibilities

Proposed Cllr Fotheringham, seconded Cllr Johnson and agreed by all for Councillors to undertake responsibilities as shown on the table attached to these minutes.

83.22   

Financial matters

a. Current financial statement

Proposed Cllr Creaser, seconded Cllr Canton and agreed by all to accept the current financial statement following minor amendments

b. To receive an update regarding CIL payment due for the development on Dunholme Road

£1940.18 has been received from WLDC.

c. To receive an update from Scothern Recreation Centre regarding a financial contribution towards strimming around the playing field during growing season at £26 per occasion

No further action currently required – agreed by all to removed this from future agendas.

d. To approve a quote for the Councils Annual Insurance at a cost of £364.51

Proposed Cllr Canton, seconded Cllr Fotheringham and agreed by all to accept quotation from Zurich for £364.51.

The Clerk will contact Zurich to confirm the new speed camera is also covered in the policy.

Action:       Clerk

e. To approve Clerks expenses for broadband/telephone contribution and use of house as office for 2022/23

Proposed Cllr Fotheringham, seconded Cllr Canton and agreed by all to approve discretionary payments to Clerk of £25 pm for use of house as office and £7 pm for the Council use of broadband and telephone.

g. To receive an update from Locality regarding the underspend of the 2021/22Neighbourhood Plan review funding

The sum of £474.60 to be repaid to Groundworks for the underspend of the 2021-22 Neighbourhood Plan funding.  Groundworks confirm this money needs repaying and cannot be carried over to this year. Further application for funding to be made.

Action:       Clerk

h. Invoices for payment to be agreed

Proposed Cllr Johnson, seconded Cllr Patchett and agreed by all to make the following payments:-

Supplier                                  Detail                                      Gross                  VAT                    Net

Multidata (May)                  Broadband                                   44.59                  0.00                    44.59

Mrs L Richardson                Clerks Salary and Expenses              480.50               0.00                    480.50

Glendale                                Grass Cutting                               1203.41             200.57                1002.84

Groundworks                       Funding underspend                 474.60                0.00                    474.60

Zurich Insurance                  Annual Insurance Premium              364.51                0.00                    364.51

84.22  

Highways and Maintenance

Proposed Cllr Fotheringham, seconded Cllr Johnson and agreed by all to apply to District Cllr Waller to request funding towards replacement benches in the village

Action:               Cllr Mrs Nicoll          

Glendale has started the weed treatment through the village.

a. Update report – to receive response letter from Edward Leigh regarding overdue maintenance due in the village

Noted that Council has received an email from Sir Edward Leigh noting updates from LCC regarding highways works detailed below.

b. To discuss and take any necessary action regarding an overgrown hedge on Lime Tree Paddock

An option has been given by LCC to widen the footpath at the junction of Main Street/Lime Tree Paddock. Concerns regarding this hedge have been ongoing since 2014. 

Proposed Cllr Fotheringham, seconded Cllr Creaser and agreed by all to pursue the enforcement to cut the hedge back.

Action:      Cllr Fotheringham/Clerk

c. To discuss and take any necessary action regarding maintenance required to the cycle path on the east side of Sudbrooke Road

The cycle path to be scored for eligibility for maintenance /improvements. 

d. To discuss and take any necessary action regarding the resurfacing of the footpath on the west side of Sudbrooke Road

The footpath to be scored for eligibility for minor maintenance / improvements. 

Proposed Cllr Fotheringham, seconded Cllr Mrs Nicoll and agreed by all to pursue the maintenance needed on the footpath.

Action:      Cllr Fotheringham/Clerk

e. To discuss and take any necessary action regarding the resurfacing of Dunholme Road and Main Street

Awaiting a start date from LCC.

f. To discuss and take any necessary action regarding flooding on Main Street, adjacent to number 23

Maintenance will be carried out prior to this road being resurfaced later in the year.

g. To discuss and take any necessary action regarding the pothole outside of 16 Main Street

This has been actioned and complete

h. To discuss and take any necessary action regarding the potholes on Main Steet towards Langworth Road

No further update - ongoing

i. To discuss and take any necessary action regarding the potholes on Vicarage Lane

This has been actioned and complete

j. To discuss and take any necessary action regarding the potholes on Church Street

This has been actioned and complete

k. To discuss and take any necessary action regarding maintenance required to the small wooden gate on Chapel Walk

The Clerk will request an update regarding the maintenance due by contacting Chris Miller and Chris Marsh, Lincs County Council, Highways..

Action:      Clerk

l. To receive and decide quotes to wash, undercoat and gloss the fencing and metal railing along the length of the beck from 2 Dunholme Road to Northing Lane.

Proposed Cllr Fotheringham, seconded Cllr Johnson and agreed by all to request a requote from one contractor to omit the pub fence and the church fence.  Cllr Fotheringham will contact LCC to replace the fencing near the pub due to health and safety and reasons.

Action:      Clerk and Cllr Fotheringham

m. To discuss the micro ash felt to Weir Farm Paddock, Lime Tree Paddock and Meadow Close and take any necessary action

Cllr Fotheringham has taken up the poor road resurfacing with LCC and the contractors will visit the village to undertake any further work needed.

n. To receive a request from a resident for support to get an “Unsuitable for HGV” sign at both ends of Craypool Lane

This has been submitted on Fix My Street and has been marked as ready to action.

85.22   

Planning matters: -

a. 142777 – Land adj. The Croft, 22 Dunholme Road – Planning Appeal to convert and extend garage to form 1no. dwelling – decision awaited from Planning Inspectorate

b. 144296 – Pyewipe Farm, Northing Lane – Planning application to install a ground mount solar panel system comprising of 56no. panels in 2 x rows of 28 – Undergoing public consultation

c. 144546 – Lycka, 41 Main Street – Planning application to remove existing single storey extension and erect two storey rear extension – Granted

d. 144608 - The Bramblings, 10 Church Street - Planning application for proposed side and in-roof first floor extension – Undergoing public consultation

e. 144716 – The Bottle and Glass, 14 Main Street – Planning application to form external covered seating area to current garden lawn – discuss and submit comments to WLDC – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to make no specific comments regarding this application.

86.22   

Field paths

To discuss any maintenance due to the village fieldpaths-No update to minute

87.22   

Reports – to receive update reports:

a. Grange Park

• To receive an update regarding work to the damaged fence Grange Park - Barbers Farm
• No further update - ongoing
• To receive an update from the working group

Cllr Mrs Nicoll reported the following:-

• More bluebells to be planted
• Revisited the grass cutting criteria.
• Golden Elm to be planted to mark HM Queen Elizabeth IIs Platinum Jubilee.

2. Scothern Recreation Centre and Spirit of Scothern – receive update report

Cllr Fotheringham reported the following:

• Fashion show was very successful and made over £800 profit.
• Bookings are still going well – Scouts have however cancelled their hire.
• End of year accounts show Current Account balance of £55560, deposit account balance of £35813, Redwood Account balance of £10,000 and General funds of £34767.
• Cost range has been received for the new village hall – final estimate not yet received.

88.22    Correspondence – for information only

• LALC – Weekly Clerks Newsletters

89.22    Next meeting – Wednesday 8th June 2022 at 7.30pm at The Methodist Church, Main Street, Scothern

Meeting closed – 21:20