2023 Parish Council Meeting Agendas

A meeting of Scothern Parish Council will be held on Wednesday 13 September 2023 at Scothern Methodist Church, Main Street, Scothern starting at 7:30 pm,
Members of the public are cordially invited to attend.
C J Nicoll - Chair / Acting Clerk–RFO, 7 September 2023

AGENDA

1.    Chair’s welcoming comments and housekeeping

2.    External Reports

a.    District Councillor Report 

b.    County Councillor Report 

3.    Public Session – [15 minutes]
Members of the public may ask questions, make short statements, or raise concerns. Council will not make decisions during the public session, but issues raised may become agenda items.

4.    To receive apologies and consider reasons for absence.

5.    To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensation.
Disclosures may be made at any point in the meeting. A Councillor may leave or be asked to leave if dispensation has not been granted or if it would be deemed prejudicial to proceedings.

6.    Notes of Council Meeting held on 12 July 2023 to receive, approve and sign as minutes. 

7.    Update Reports:

a.    To receive updates regarding Community Speed Initiative/Speed Indicator Device (DC/RC)
i.    To receive downloaded data
ii.    To discuss and note updates in relation to recruitment of Speed Watch volunteers. 

b.    To receive an update on the maintenance and relocation of the war memorial (CJN)

c.    To receive updates and discuss play equipment repairs/replacements arising from Playdays report/quotation and discussions with Recreation Centre (JA)
-    To discuss bird repellant "spikes" on swings at Recreation Centre
-    To receive RoSPA report in relation to play equipment located at Recreation Centre

d.    To receive report and discuss any Police matters (All)

e.    To receive updates about the Neighbourhood Plan review (CJN)

f.    To review, discuss and take necessary action in relation to bus services through village (CJN)

g.    To receive update - Best Garden Competition 2023 (JJ)
-    To agree contribution of £40 to support the competition
-    To discuss arrangements for the 2024 competition

h.    To update and discuss parking in Orchard Close

8.    To receive report from Scothern Parish Magazine relating to the future of the magazine and discuss possible options (CJN)

9.    To discuss and agree Christmas events

a.    Christmas tree lighting event

b.    Christmas Live Advent Calendar

10.    Council Functions

a.    To hear update relating to arranging CPR refresher course (JA)

b.    To discuss and agree attendance at training courses (JJ)

c.    To receive report following attendance at LALC Summer Conference at Bentley Hotel, South Hykeham on 19 July 2023 (NR)

d.    To receive Licence and Safeguarding Policy renewal from Scothern Methodist Church and to agree to sign Licence

e.    District Councillor attendance at Parish Council meetings and support received (CJN)

11.    Financial matters

a.    To note updates in relation to the Annual Governance and Accountability Return (AGAR) (CJN)

b.    To receive update in relation to Bank Mandate and Signatories (CJN)

c.    To discuss the use of LALC for internal audit 2023/24 and agree cost (CJN)

d.    To agree purchase of Remembrance Wreath from Royal British Legion (S.137) (CJN)

e.    Current financial statement (All)

f.    List of payments to be agreed:

12.    Village maintenance:

To discuss and take any necessary action regarding village maintenance (RC)

13.    Highways

a.    Update report (CJN)
-    To discuss email received from Lincs CC Executive Councillor, Highways and Transport in relation to local highways knowledge 

b.    To hear any updates regarding a request to clear offlets and gulleys on Main Street and Dunholme Road and jet drains following resurfacing works

c.    To receive updates from LCC and consider actions with regard to flooding issues on Craypool Lane

d.    To receive any updates relating to the cycle path (eastern side) of Sudbrooke Road

e.    To receive updates relating to footpath (western side) of Sudbrooke Road

f.    To receive any updates regarding the extension of the speed limit on Heath Road

g.    To request LCC improve the grass verge at end of Elmdene adjacent to St Luke’s Nursing Home to improve parking in the vicinity.

14.    Planning matters

a.    146509 - Land Adjacent to, Stonefield House, 10 Main Street, Scothern, Lincolnshire, LN2 2UF - application for 1no. detached dwelling with new vehicular access 
146509 – RECONSULTATION Land Adjacent to, Stonefield House, 10 Main Street - not yet determined.

b.    Application by Thorpe Trees for Ms Louise Mumford to create an area of new native woodland on 4.7 hectares of land adjoining Grove Farm off Langworth Road, Scothern

15.    Field paths update

To discuss any maintenance due to the village field paths (BP)
-    To note complaint received in relation to FP156 and discuss action
-    To note complaint received in relation to FP154 and discuss action

16.    Reports – to receive update reports:

a.    Grange Park Working Group (CJN)
i.    To receive an update regarding work to the damaged fence Grange Park/Barber’s Farm
ii.    To receive an update from the Working Group

b.    To receive any updates from Scothern Recreation Centre and Spirit of Scothern meetings

17.    Correspondence (for information only)

WLDC Town and Parish Newsletter x 2
Lincolnshire Police – policing information
WLDC – community funding event
LALC newsletters (21 July 2023, 4 August 2023, 18 August 2023, 1 September 2023)
LALC Training Bulletin (August 2023)

18.    Date of next meeting – 11 October 2023

19.    To resolve to move into closed session to discuss arrangements for appointment of Clerk/RFO to Council

20.    To discuss and agree arrangements for the employment of Clerk/RFO to Council

C J Nicoll  - Chair / Acting Clerk – RFO, 7 September 2023