January 2019 Minutes
Scothern Parish Council
SCOTHERN PARISH COUNCIL MEETING
A meeting of Scothern Parish Council took place on Wednesday 2nd January 2019 at the Methodist Church, Main Street, Scothern.
Present: Cllr Mrs C Nicoll (Chair)(CJN), J Fotheringham (JLF), Mrs M Tointon (MT) and Ms L Mumford (LM)
Also present: County Councillor Sue Rawlins, District Councillor Waller and one member of the public.
Clerk: Mrs L Richardson
1.19 Housekeeping arrangements – given by Chair.
2.19 External Reports
a) Police report – None received
b) District Councillor Report – reports of graffiti in the village – Cllr Waller will arrange for WLDC to remove from Church wall.
c) County Councillor Report – Fire and Rescue have been graded good in their latest inspection. A presentation from Highways took place and a new nine-point highway hierarchy is being introduced for maintenance priorities.
Lincoln Transport Strategy Engagement consultation is underway to look for ways to improve traffic flow in the County.
The building of the A46 roundabout at the Welton junction are hoped to start in Summer 2019. The latest start date for the work is June 2020 depending on public consultation.
3.19 Public Session
Resident (Heath Road) –footpath between garden centre and Heath Road is extremely muddy and gets very slippery in wet weather. The resident has been in touch with the County Council, District Council and the developers in the area. Asking if Parish Council can pursue.
Public session closed: 19:45
4.19 Apologies for Absence: Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and agreed by all to accept apologies and reasons for absence from Cllr Patchett.
5.19 Declarations of Interest (Pecuniary or Non-Pecuniary): None
6.19 Minutes of previous meetings
a) Minutes of the meeting held on 4thDecember 2018 – to receive, approve and sign as minutes – Proposed Cllr Ms Mumford, seconded Cllr Mrs Tointon and RESOLVED that the notes of the last meeting be approved and signed by the Chair.
7.19 Update Reports:
a) Future use of BT phone box – To receive an update regarding information boards – Cllrs Ms Mumford and Mrs Tointon have met to discuss the content of the information boards. A few further amendments are needed and then a quotation will be sought for the board’s production. Grants and funding opportunities will be explored.
Action: LM/Clerk
b) To receive an update regarding the 2nd village defibrillator and take any necessary action – Cllr Fotheringham will chase up the costings for the electricity supply.
Action: JLF
c) To receive an update regarding the erection of a bus shelter on Dunholme Road – Permission has been received from LCC to go ahead with the erection of the bus shelter. Deers Leap to be advised.
8.19 Council Functions:
a) Council Vacancies
- To receive applications for co-option to the Council – interested person has now withdrawn application.
b) Playpark
To discuss and take any necessary action regarding maintenance required to the playpark – two low risk items were noted.
To discuss and take any necessary action regarding quotes for a replacement rocker – Cllr Ms Mumford to follow up further quotes.
To receive an update regarding the annual safety inspection and take any necessary action – A number of low risk items were noted. Proposed Cllr Fotheringham, seconded Cllr Ms Mumford and RESOLVED to ask Playdays to fix the bolts on the basketball net as detailed in the report.
Action: LM
c) To discuss and take any necessary action regarding the purchase of related equipment for the Speed Initiative – Training dates are being arranged. The village hall will be booked for the training session.
Action: Clerk
d) To discuss and take any necessary action regarding communication with electors – Cllr Mrs Tointon contacted Assistant Clerk at North Hykeham regarding the use of Facebook to contact electors. Proposed Cllr Mrs Tointon, seconded Cllr Ms Mumford and RESOLVED Cllr Mrs Tointon to look into costs for a new parish council website and Facebook page and to look into possibilities and policies to use these as avenues to connect with electors.
Action: MT
To receive advice from LALC regarding members of the public speaking during a Parish Council meeting and take any necessary action – Charles Arnold Baker states that members of the public can speak during the public forum and not during the full council meeting, this is reinforced by National Association of Local Councils.
9.19 Financial matters
a) Current financial statement – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to accept the current financial statement.
b) To complete and submit the final precept demand form to WLDC – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to submit the final precept request form for £23,298.
c) To discuss the payment of excess Neighbourhood Plan monies to SRC – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED not to make any payment at this time.
d) Invoices for payment to be agreed (all excluding VAT where appropriate) – Proposed Cllr Mrs Tointon, seconded Cllr Ms Mumford and RESOLVED to make the following payments:-
- Mrs L Richardson – Clerks Salary including use of home as office and telephone/broadband costs - £448.52
- Multidata – January Broadband Charges - £38.92
- Welton Parish Council – Play Area inspection - £20
- Scothern Methodist Church – Room Hire - £80
- Allen Signs – Play Area Liability Sign - £62
10.19 Highways and Maintenance
a) Update report – No update to report.
b) To discuss and take any necessary action regarding the provision of grit bins for the village – No action is currently needed.
11.19 Planning matters –
a) 137918 – Land adj. to South Dene – Planning application to vary condition 6 of planning permission 131757granted 15 May 2015 re: approved drawings – Granted – Proposed Cllr Mrs Nicoll, seconded Cllr Fotheringham and agreed by all to get confirmation if a CIL payment will be due from this application.
Action: Clerk
b) 138563 – Land off Dunholme Road – Outline planning application to erect 6no. dwellings with all matters reserved – resubmission of application 136737 – Undergoing public consultation. Cllrs Fotheringham, Mrs Nicoll and Mrs Tointon will attend the planning committee meeting on Wednesday 9th January 2019. Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED that Cllr Mrs Nicoll will speak at the meeting on behalf of the Parish Council. Mileage expenses will be paid.
Action: CJN/MT/JLF
c) 138808 – Land adj to Sothern Nurseries - Application for non-material amendment to planning permission 137555 granted 25 May 2018 to move the dwelling further back into the plot, realignment of the proposed access and modification to the window design – To discuss and submit comments to WLDC – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to support this application.
Action: Clerk
12.19 Consultations
a) To discuss and submit any comments to LCC regarding the Transport Strategy engagement document – Councillors will attend the public information sessions before comments are submitted. The Clerk will advertise the public drop in sessions.
Action: SR
13.19 Fieldpaths
a) To receive an update regarding maintenance of the village fieldpaths – No update to minute
b) To discuss and take any necessary action regarding maintenance to Fieldpaths 149 and 153 – Cllr Sue Rawlins was asked to further this enquiry for the Parish Council due to the safety risk of the surfaces.
14.19 Reports
a) Grange Park – to receive report – No update to minute, next meeting 14 January 2019.
b) Scothern Recreation Centre and Spirit of Scothern – receive update report
- The next meeting Monday 7th January 2019.
- The festive afternoon tea was well attended – around 45 teas were served.
- The Christmas film was well attended despite adverse weather.
15.19 Compliance – none
16.19 Correspondence – for information only
- SRC – Freedom of Information request
- LCC – Update on transport strategy engagement consultation
17.19 Next meetings
– Monthly Meeting Wednesday 6th February 2019 at 7:30pm at the Methodist Church, Main Street, Scothern.
Meeting closed: 21:32