May 2019 Minutes
SCOTHERN PARISH COUNCIL MEETING
The Annual Council Meeting of Scothern Parish Council took place on Tuesday 7th May 2019 in the Methodist Church, Main Street, Scothern.
Present: Cllrs Mrs C Nicoll (Chair) (CJN), D Canton (DC), J Fotheringham (JLF) and B Patchett (BP).
In attendance: Clerk: Mrs L Richardson
Apologies for absence: District Councillor R Waller
69.19 Housekeeping
70.19 Election matters:
a) To receive Councillors declarations of acceptance of office and register of interests.
All members signed and submitted declaration of acceptance of office and register of interest forms.
b) To elect a chairman and sign the declaration of acceptance of office
Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to elect Cllr Nicoll as Chair for the coming year.
c) To elect a vice chairman and sign the declaration of acceptance of office
Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to elect Cllr Fotheringham as Vice-Chair for the coming year.
d) To discuss and take any necessary action regarding co-option onto the Council
No applications received – further advertising to fill the vacant spaces will take place.
71.19 External Reports
a) Police report – Police report shows the following:
- The Alders – Concern for safety x 2
- The Green/Main Street – Loose dogs.
- A number of reports of rogue traders in the area
b) District Councillor Report – Verbally reported to Chair that Leader of WLDC Council has changed.
c) County Councillor Report – None received
72.19 Public Session
None
73.19 Apologies for Absence:
None
74.19 Declarations of Interest (Pecuniary or Non-Pecuniary):
None
75.19 Minutes of previous meetings
a) Notes of the meeting held on 3rd April 2019 – to receive, approve and sign as minutes
Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all that the notes of the last meeting be approved and signed by the Chair.
b) Notes of the Annual Parish meeting hold on 3rd April 2019 – to receive, approve and sign as minutes
Proposed Cllr Fotheringham, seconded Cllr Canton and agreed by all that the notes of the Annual Parish Meeting be approved and signed by the Chair.
76.19 Update Reports:
a) Future use of BT phone box – To receive an update regarding the production of information boards – A cheque for £565 has been received from iGgas towards the costs of the boards. A further amount of £411.88 has been requested as per the original application – should this not be received Councillors agreed that any funding deficit be met from Community fund.
b) To receive an update regarding the 2nd village defibrillator and take any necessary action – No further update
Action: JLF
c) To receive an update regarding the erection of a bus shelter on Dunholme Road – work has commenced.
Action: JLF
d) To receive an update regarding the new Parish Council website and Facebook page – The Facebook page is up and running and the website is in progress.
Action: Clerk
77.19 Council Functions:
a) Playpark
- To receive an update regarding work being undertaken to the play area – No further update – the Clerk will chase up the contractors.
- To discuss and take any necessary action regarding the annual play area safety inspection – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept the quote from RoSPA, inspection to take place in September 2019.
Action: Clerk
b) To receive an update regarding the Community Speed Initiative and to confirm location points – Proposed Cllr Canton, seconded Cllr Fotheringham and agreed by all to submit locations of Main Street, Dunholme Road, Sudbrooke Road and Langworth Road for consideration by the Speed Watch Co-ordinator.
- Confirmation has been received from the insurance company that volunteers are covered by insurance policy providing appropriate risk assessments have taken place. The equipment has been added to the insurance schedule.
Action: DC
c) To discuss and take any necessary action regarding the annual insurance renewal
- Proposed Cllr Fotheringham, seconded Cllr Canton and agreed by all to accept the quote from Zurich for £371.67
d) To discuss and take any necessary action regarding the Methodist Church room hire lease renewal – Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to sign and return the new lease agreement. Noted cost increased to £22 per meeting.
Action: Clerk
e) To discuss and take any necessary action regarding the Best Garden competition – No further update.
f) To discuss and take any necessary action regarding the transfer of banking arrangements – The Clerk is looking to transfer bank accounts to Lloyds for easier banking.
Action: Clerk
g) To discuss and take any necessary action regarding Councillor responsibilities – Proposed Cllr Patchett, seconded Cllr Fotheringham and agreed by all to undertake the following responsibilities:-
Website and Facebook page – Clerk
Planning – All
Scothern Recreation Centre – Cllr Fotheringham
Play equipment – Clerk
Grange Park – Cllrs Mrs Nicoll and Patchett
Highways and Maintenance – Cllr Fotheringham
Best Kept village admin – Clerk
Fieldpaths – Cllr Patchett
Monthly admin/Policing – Clerk
Tree Warden – Melanie Tointon
Speed awareness – Cllr Canton
Public transport – Cllr Mrs Nicoll
Clerk HR group – Cllrs Fotheringham and Patchett
Church coffee mornings – Cllr Canton
h) To discuss and take any necessary action regarding Councillor and Clerk networking day – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all for Cllrs Mrs Nicoll and Canton to attend the networking day at a cost of £30. Travelling expenses will also be covered.
i) To discuss and take any necessary action regarding Councillor and Clerk training – A number of training sessions were booked under the Lincolnshire Association of Local Councils Annual Training Scheme. Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to cover travel and lunch (LALC supplied) expenses.
78.19 Financial matters
a) Current financial statement – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept the current financial statement.
b) To discuss and take any necessary action regarding planter sponsorship – A further statement has been sent to Deers Leap. Cllr Fotheringham will chase Agrex Limited regarding planter sponsorship.
Action: JLF
c) Invoices for payment to be agreed (all excluding VAT where appropriate) – Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to make the following payments:-
- Mrs L Richardson – Clerks Salary including use of home as office and telephone/broadband costs - £461.00
- Multidata – April 2019 Broadband Charges - £38.92
- Chairman’s expenses – Section 104 - £58.33
- Mrs L Richardson – Reimbursement for clickers (for speed initiative) - £8.99
- Zurich – Annual insurance - £371.67
LALC – Networking day - £30.00
79.19 Highways and Maintenance
a) Update report – Cllr Fotheringham has chased up maintenance work on the weedkilling around the village. Langworth Road needs maintaining.
Action: JLF
Clerk to obtain quotes for the resurfacing of the field footpath from Church Street to Grange Park (part). Cllr Fotheringham agreed to meet contractors on site.
Action: Clerk/JLF
80.19 Planning matters –
a) 138949 – Land at rear of 26 Craypool Lane - Planning application for erection of detached dwelling and integrated garage – Granted
b) 139025 – 37 Sudbrooke Road – Prior approval to extend dwellinghouse 6.5m from rear wall of original dwellinghouse, 2.2m to height of eaves of enlarged part of dwellinghouse and 4.0m to highest point of enlarged part of dwellinghouse – Planning permission required – superseded by full planning application number 139092.
c) 138910 – Land adjacent to Scothern Nurseries - Planning application for the erection of 1no. dwelling with detached garage with office over, in connection with the nurseries business - amendments to previously approved scheme 137555 granted 25 May 2018 to move the dwelling further back into the plot, realignment of the proposed access and modification to the window design – Granted
d) 139089 – Ashwell House, Nettleham Road - Application to vary condition 2 of planning permission 137834 granted 25 July 2018-amendment to design – Granted
e) 139092 – 37 Sudbrooke Road – Planning application for single storey rear extension – Granted
f) 139186 - Hall Farm, Sudbrooke - Planning application to erect agricultural storage building – Discuss and submit any comments to WLDC – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support the application.
Action: Clerk
g) 139266 - 2a Back Lane – Request for confirmation of compliance with condition 6 of planning permission 123241 granted 26 February 2009 – Discuss and submit any comments to WLDC – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support the application
Action: Clerk
h) 139303 – End of Back Lane, off Craypool Lane - Request for confirmation of compliance with planning permission 131584granted 3 November 2014 – Condition discharged
i) 139304 – End of Back Lane - Request for confirmation of compliance with condition 2 and 3 of planning permission 136336 granted 8 August 2017 – Condition discharged
j) 139254 – South Dene, Langworth Road – Planning application for a two storey rear extension, front canopy and bay window, roof lights, new dormer windows and relocation of solar panels – to discuss and submit any comments to WLDC. – Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to support the application.
Action: Clerk
81.19 Fieldpaths
a) To receive an update regarding maintenance of the village fieldpaths – No action required
82.19 Reports
a) Grange Park – to receive report –
- Truelove Developments (Deers Leap) agreed to provide a noticeboard for the Orchard
b) Scothern Recreation Centre and Spirit of Scothern – receive update report
- No update to report.
83.19 Compliance – none
84.19 Correspondence – for information only
- WLDC – Uncontested District Councillor Notice
- WLDC – Uncontested Parish Councillor Notice
- WLDC – European Election Notice
- CSW – Email re Speed location points in the village
- WLDC – Post election matters
- LALC – Service level agreement 2019
- LCC – Update regarding A46 Roundabout
- Brian Beardsell – Letter of thanks regarding Community Awards
85.19 Next meetings
- Monthly meeting Wednesday 5th June 2019 at 7.30pm at the Methodist Church, Main Street, Scothern.
Meeting closed: 20:54