March 2019 Minutes
Scothern Parish Council
A meeting of Scothern Parish Council took place on Wednesday 6th March 2019 at the Methodist Church, Main Street, Scothern.
Present:
Cllrs C Nicoll (Chair)(CJN), D Canton (DC), J Fotheringham (JLF) and Mrs M Tointon (MT)
Clerk:
Mrs L Richardson
36.19 Housekeeping arrangements given by the Chair
37.19 External Reports
a) Police report – None received
b) District Councillor Report – The following was received from District Councillor R Waller:
- Cherry Willingham Neighbourhood Plan approved and adopted.
- WLDC portion of the precept increased by 2.99%.
- A number of capital investments have been earmarked at a cost of £37m.
- Management model has been adopted and Council will now be led by three directors and not a Chief Executive.
- In conjunction with LCC, a very successful sign language programme for the last 5 years has been held.
c) County Councillor Report – None received
38.19 Public Session – No one present
39.19 Apologies for Absence: Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to accept apologies and reasons for absence from Cllrs Ms Mumford and Patchett.
40.19 Declarations of Interest (Pecuniary or Non-Pecuniary): None made
41.19 Minutes of previous meetings
a) Notes of the meeting held on 6th February 2019 – to receive, approve and sign as minutes – Proposed Cllr Mrs Tointon seconded Cllr Fotheringham and RESOLVED that the notes of the last meeting be approved and signed by the Chair.
42.19 Update Reports:
a) Future use of BT phone box – To receive an update regarding the production of information boards – Quotations received from Lisa Wallis and Allen Signs for the production and fixing of information boards. Once quotations have been confirmed by Cllr Ms Mumford will be passed to iGas to claim the relevant funding.
Action: LM/CJN
b) To receive an update regarding the 2nd village defibrillator and take any necessary action – school still waiting to get the necessary work done to electricity supply before the defibrillator can be installed.
c) To receive an update regarding the erection of a bus shelter on Dunholme Road – No further update.
43.19 Council Functions:
a) Council Vacancies
- To receive applications for co-option to the Council – None received
b) Playpark
To discuss and take any necessary action regarding maintenance required to the playpark – No new matters arising.
To receive an update regarding the installation of the replacement chicken rocker – order has been raised with Playdays with a lead time of 4-6 weeks.
c) To receive an update regarding the Community Speed Initiative and to confirm training date and location – a suitable training date and location between the police, volunteers to be identified. Cllr Canton agreed take the portfolio for Speed Watch.
Action: DC
d) To discuss and take any necessary action regarding:
- To agree and adopt a social media policy – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to adopt social media policy as presented.
Action: MT
- Communication with electors via a possible new website and social media –
- Council currently awaiting Lincolnshire County Council account to be set up to allow a new website to be constructed.
- Cllr Mrs Tointon will contact Dave Black (who hosts existing website) to discuss transfer the relevant information.
- Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to keep the current Scothern website page and pay the annual domain fee.
e) To discuss and take any necessary action regarding the 2019 Community Award – A deadline date of 26th March 2019 has been agreed for nominations.
Action: Clerk
f) To review and make any necessary amendments to the Councils Grant Award Policy – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to add a statement in the Grant Policy to read “If an application for grant aid is requested that would result in an increase in the annual precept of 5 per cent or more then all residents of Scothern will be consulted prior to making an award”. Appropriateness of this statement will be confirmed with LALC before being adopted.
g) To discuss and take any necessary action regarding entry to the 2019 Best Kept Village competition – Proposed Cllr Fotheringham, seconded Cllr Canton and RESOLVED to enter the 2019 Best Kept Village competition. It was agreed to pay the entry fee.
Cllr Fotheringham will arrange with the village hall to display the 2018 runners up plaque and the pub to display the certificate.
Action: Clerk
h) To discuss and take any necessary action regarding joining the 2019/20 LALC Annual Training scheme – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to pay the annual training scheme with LALC of £90.
i) To discuss and take any necessary action regarding:
- Parish Council Election procedures – Any Councillors wishing to stand for election will complete their forms and pass to Cllr Mrs Nicoll to deliver to WLDC.
- The date of the Annual Parish Council meeting following the Election – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to set the date of the Annual Parish Council meeting to Tuesday 7th May 2019 to ensure that legislation is met regarding election times.
To discuss and take any necessary action regarding the provision of CCTV in the centre of the village – It was agreed not to pursue this matter any further.
44.19 Financial matters
a) Current financial statement – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to accept the current financial statement.
b) To discuss and take any necessary action regarding the purchase of a replacement printer – Proposed Cllr Canton, seconded Cllr Mrs Tointon and RESOLVED to purchase a new mono laser printer to replace the broken one. A budget of £100 was set.
c) Invoices for payment to be agreed (all excluding VAT where appropriate) – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to make the following payments:-
- Mrs L Richardson – Clerks Salary including use of home as office and telephone/broadband costs - £448.52
- Multidata – March Broadband Charges - £38.92
- Home Call Computer Services – Laptop Service and Maintenance - £50
- Cllr John Fotheringham – Village Maintenance - £58.18
- Glendale – Heritage Orchard Maintenance - £210
- Scothern Methodist Church – Room Hire - £60
- Mrs P Sargeant – Bus Shelter Cleaning - £150
- Cllr Mrs C Nicoll – Mileage Claim - £17.10
- PKF Littlejohn LLP – Annual Audit - £200 (replacement cheque)
45.19 Highways and Maintenance
a) Update report – Cllr Fotheringham reported the following:-
- Potholes on Main Street have been reported and filled.
- Edge repairs have been reported throughout the village.
- Cllr Waller to assist Parish Council in funding to create passing places along Heath Road as funding may be available from WLDC. Cllrs Mrs Nicoll and Fotheringham to prepare case.
Action: RW/JLF/CJN
46.19 Planning matters –
a) 137918 – Land adj. to South Dene – Planning application to vary condition 6 of planning permission 131757 granted 15 May 2015 re: approved drawings – To receive an update on any CIL payments due – WLDC have confirmed that a CIL payment will be made to the Parish Council based on the increased size of the varied condition.
b) 138808 – Land adj to Sothern Nurseries - Application for non-material amendment to planning permission 137555 granted 25 May 2018 to move the dwelling further back into the plot, realignment of the proposed access and modification to the window design – Refused
c) 138494 – Land at rear of 26 Craypool Lane - Planning application for erection of detached dwelling and integrated garage – Undergoing public consultation.
d) 139025 – 37 Sudbrooke Road – Prior approval to extend dwellinghouse 6.5m from rear wall of original dwellinghouse, 2.2m to height of eaves of enlarged part of dwellinghouse and 4.0m to highest point of enlarged part of dwellinghouse – discuss and submit comments to WLDC – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to support this application.
e) 138910 – Land adj to Scothern Nurseries - Planning application for the erection of 1no. dwelling with detached garage with office over, in connection with the nurseries business - amendments to previously approved scheme 137555 granted 25 May 2018 to move the dwelling further back into the plot, realignment of the proposed access and modification to the window design – discuss and submit comments to WLDC – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to support this application.
f) 139089 – Ashwell House, Nettleham Road - Application to vary condition 2 of planning permission 137834 granted 25 July 2018-amendment to design – discuss and submit comments to WLDC – Proposed Cllr Fotheringham, seconded Cllr Mrs Tointon and RESOLVED to support this application.
47.19 Consultations
To discuss and make any necessary comments to WLDC regarding the Sudbrooke Neighbourhood Plan – Proposed Cllr Mrs Tointon, seconded Cllr Fotheringham and RESOLVED to support the Neighbourhood Plan.
48.19 Fieldpaths
a) To receive an update regarding maintenance of the village fieldpaths – No update
49.19 Reports
a) Grange Park – to receive report
- area under trees in heritage orchard to be rotovated and seeded.
- Care instructions for the trees are being looked into to ensure a healthy lifespan.
- Repairs to noticeboard needed, quotations received from Oakwell Joinery.
- There seems to be an issue with dog mess in the park.
- A request has been made to place a memorial bench in the park.
b) Scothern Recreation Centre and Spirit of Scothern – receive update report – No update given.
50.19 Compliance – none
51.19 Correspondence – for information only
- LCC – Procedure to report Highways issues
- WLDC – Great British Spring Clean initiative
52.19 Next meetings
- Annual Parish Meeting – Wednesday 3rd April 2019 at 7pm at the Methodist Church, Main Street, Scothern, followed by monthly Council meeting.
Meeting closed: 21.10