June 2019 Minutes
Scothern Parish Council
SCOTHERN PARISH COUNCIL MEETING
Meeting of Scothern Parish Council took place on Wednesday 5th June 2019 in the Methodist Church, Main Street, Scothern.
Present: Cllrs Mrs C Nicoll (Chair) (CJN), D Canton (DC), J Fotheringham (JLF) and B Patchett (BP).
In attendance: Clerk: Mrs L Richardson
Also in attendance: District Councillor R Waller
1 member of the public
86.19 Housekeeping
87.19 External Reports
a) Police report – A number of reports of concern of welfare, road traffic accident and suspicious activity were reported.
b) District Councillor Report
- Conservatives maintain the majority with 44 per cent of the main vote, Labour lost all their votes.
- Planning committee has been increased from 12 seats to 15 seats, Bob Waller is now vice chair to this committee.
- Geoff Summers has left the planning committee.
c) County Councillor Report – Not present
88.19 Public Session – concerns were raised over the boundary of Grange Park and the adjacent houses on the eastern boundary. For discussion at the next Council meeting.
89.19 Apologies for Absence: None
90.19 Declarations of Interest (Pecuniary or Non-Pecuniary): None
91.19 Minutes of previous meetings
a) Notes of the Annual Parish Council Meeting held on 7th May 2019 – to receive, approve and sign as minutes – Proposed Cllr Fotheringham, seconded Cllr Canton and agreed by all that the notes of the last meeting be approved and signed by the Chair.
92.19 Update Reports:
a) Future use of BT phone box – To receive an update regarding the production of information boards – progressing.
b) To receive an update regarding the 2nd village defibrillator and take any necessary action – No further update
c) To receive an update regarding the erection of a bus shelter on Dunholme Road – The structure is at roof height, however, Deers Leap have suggested a change to the roof design. This was approved by all.
d) To receive an update regarding the new Parish Council website and Facebook page – The Clerk will contact Dave Black about retaining the old domain name.
93.19 Council Functions:
a) Playpark
To receive an update regarding work being undertaken to the play area – All necessary maintenance work has now been undertaken.
b) To receive an update regarding the Community Speed Initiative –
- All equipment has now been received.
- There are now eight trained volunteers and a further three awaiting training and so the initiative can start immediately.
Ac tion: Clerk
- There are five approved locations in the village.
- Proposed Cllr Canton, seconded Cllr Fotheringham and agreed by all to request six new 30mph signs at a maximum cost of £50.
c) To discuss and take any necessary action regarding the Best Garden competition
- Judges are due to do the first round of judging shortly.
d) To discuss and take any necessary action regarding the transfer of banking arrangement – No further update.
94.19 Financial matters
a) Current financial statement – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all that the current financial position be accepted.
b) To approve and sign the 2018/19 Certificate of Exemption for submission to the external auditor - Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to approve and sign the 2018/19 Certificate of exemption.
c) To approve and sign the 2018/19 Annual Governance statement for submission to the external auditor – Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept and sign the 2018/19 Annual Governance statement.
d) To approve and sign the 2018/19 statement of transactions for submission to the external auditor - Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to accept and sign the 2018/19 Statement of Transactions.
e) To discuss and take any necessary action regarding planter sponsorship – No further update.
f) Invoices for payment to be agreed (all excluding VAT where appropriate) – Proposed Cllr Patchett, seconded Cllr Fotheringham and agreed by all to make the following payments:
- Mrs L Richardson – Clerks Salary including use of home as office and telephone /broadband costs - £461.00
- Multidata – March Broadband Charges - £38.92
- Playdays – Replacement chicken rocker - £1270
- Glendale – Grass Cutting - £1059.35
- Wildflower Shop – Grange park wildflower - £202.46
- Welton Parish Council – Play area checks - £20
- Mrs P Sargeant – Bus shelter cleaning - £150
- Mrs L Richardson – Community Speed Watch safety jackets - £69.95
95.19 Highways and Maintenance
a) Update report
- Dunholme Road pot holes have been reported.
- Footpath on the western side of the road between Scothern and Sudbrooke may be slurried this year.
- Enquiry received from resident of Elmdene regarding ownership of an overgrown hedge running along the beck adjacent to Elmdene. Noted resident advised to contact WLDC.; ]jui
- Provision of passing places on Heath Road being investigated by District Cllr Bob Waller in collaboration with County Cllr Sue Rawlins.
96.19 Planning matters –
a) 139025 – 37 Sudbrooke Road – Prior approval to extend dwellinghouse 6.5m from rear wall of original dwellinghouse, 2.2m to height of eaves of enlarged part of dwellinghouse and 4.0m to highest point of enlarged part of dwellinghouse – Planning permission required – no further action, remove from agenda. Planning permission has been granted.
b) 139092 – 37 Sudbrooke Road – Planning application for single storey rear extension – Granted
c) 139186 - Hall Farm, Sudbrooke - Planning application to erect agricultural storage building – Undergoing public consultation
d) 139266 - 2a Back Lane – Request for confirmation of compliance with condition 6 of planning permission 123241 granted 26 February 2009 – Condition discharged
e) 139303 – End of Beck Lane, off Craypool Lane - Request for confirmation of compliance with planning permission 131584 granted 3 November 2014 – Condition discharged
f) 139304 – End of Back Lane, off Craypool Lane - Request for confirmation of compliance with condition 2 and 3 of planning permission 136336 granted 8 August 2017 – Condition discharged
g) 139254 – South Dene, Langworth Road – Planning application for a two storey rear extension, front canopy and bay window, roof lights, new dormer windows and relocation of solar panels – Granted
h) 139443 – Red Barn Farm, Langworth Road – Application for installation of 9no. containerised biomass boilers and 9no. wood pellet silos – discuss and submit comments to WLDC - Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support this application.
i) 139422 – 5 Elmdene – Application for single storey rear extension – discuss and submit comments to WLDC - Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support this application.
j) 139439 – 49 Main Street – Application for single storey rear extension – discuss and submit comments to WLDC - Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support this application.
139465 – Land of Langworth Road – Removal of 10m hedgerow – discuss and submit comments to WLDC - Proposed Cllr Fotheringham, seconded Cllr Patchett and agreed by all to support this application.
97.19 Fieldpaths
a) To receive an update regarding maintenance of the village fieldpaths – Proposed Cllr Patchett, seconded Cllr Canton and agreed by all to accept a quote from Jacob Fotheringham for £184 to refit the wooden gate on footpath 156 (Sudbrooke Road) for safety reasons.
The Clerk will contact Peter Wilson for a 2nd quote to spread granite chipping on the fieldpath from Church Street to Grange Park.
98.19 Reports
a) Grange Park
i. to receive report
- Some perennials have been cut back.
- Quote for renovation to the noticeboard has been accepted.
- Quote to be obtained to replace metal posts with wooden posts on noticeboard near The Alders.
ii. To agree to write to Barbers Farms regarding fallen conifers and damage to the area – Proposed Cllr Fotheringham, seconded Cllr Canton and agreed by all to contact Barbers Farm to request removal the fallen conifer trees, get an inspection on the remainder of the trees and trimmed to a manageable height and for the fence to be repaired.
b) Scothern Recreation Centre and Spirit of Scothern – receive update report
- Steve Taylor has resigned as Chairman of Scothern Recreation Centre, Chris Shepherd is now Chairman.
- Members had attended a talk by Community Lincs in relation to funding opportunities.
- Fundraising events ongoing.
99.19 Compliance – none
100.19 Correspondence – for information only
- Mrs B Bell – Confirmation of closure of Scothern Toddler Group
- LALC – Weekly newsletter
101.19 Next meetings
- Monthly Meeting Wednesday 3rd July 2019 at 7.30pm at the Methodist Church, Main Street, Scothern.
Meeting closed: 21:11