SCOTHERN PARISH COUNCIL

MEETING OF THE COUNCIL

Wednesday 10th January 2024

At 7.30pm

Scothern Methodist Church, Main Street, Scothern

Public participation – Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made during the meeting. The time will be 15 minutes maximum unless the council decides otherwise. Listeners should note that decisions cannot be made at this meeting on items not on the agenda.

L Brooks-Sleight 

Lisa Brooks-Sleight Clerk–RFO

clerk@scothern-pc.gov.uk                                                                                                                5 January 2024

1/2024 Chair’s Welcome

2/2024 Apologies for Absence

To receive apologies with any reasons given

3/2024 Representatives Report

To receive reports from the District & County Councillors & Police (sent 4/1/24)

4/2024 Public Participation

To resolve, if necessary, to temporarily suspend the meeting for a period of no more than 15 minutes to allow for a period of public participation. Members of the public may raise subjects, which they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first, and any decisions will be made when the meeting is declared opened.

5/2024 Declarations of Interest

To record declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensation for any listed agenda items.

6/2024 Minutes of last Meeting

To approve & sign the Notes of the Council Meeting held on 13th December 2023 as minutes

7/2024 Village Flooding

a) To receive/discuss any information/emails received regarding the October & January Flooding-and decide any future actions required.

b) Craypool Lane issues – to receive any information and decide future actions

8/2024 Clerks Report

To receive Clerk’s report

9/2024 Play Park

 To note email received from Playdays, discuss any quotes for the bark chip & decide future actions

10/2024 Scothern News

 To receive update after the First Edition and the Working Group meeting and decide future actions

11/2024 Lloyds Bank

a) To update and approve mandate with new address details

b) To discuss a PC Credit Card

12/2024 Internal Audit Report sent 20/12/23

 To receive the interim audit report sent prior to meeting, note comments and decide future actions

13/2024 Village Planting 2024

 To receive quotes and decide future actions

14/2024 Grant Applications 2024

 To discuss & approve any grant applications received

15/2024 Scothern Neighbourhood Development Plan Review

 To receive report sent prior to meeting and note any comments

16/2024 Community Speed Watch

 To receive report and approve the purchase of additional set of keys for storing equipment

17/2024 Grange Park

To discuss/approve quotations for work/payment

a) To remove old benches and place/install 3 new benches-  £310

b) To repair and re-position small notice board- £218

c) To supply and install tree protection to 4 new trees- £244

d) To plant four trees, supply stakes, ties and rabbit guards- £130 exc vat

18/2024 War Memorial Repositioning

 To receive an update after visit from DAC, to discuss and decide future actions

19/2024 HMRC sent 4/1/24

To note email received regarding HMRC PAYE missing returns dating back 2015/16.

20/2024 Defibrillator

To confirm ownership and maintenance of Defib and light and decide any further action

21/2024 Councillor & Employee Protocol Policy sent 5/1/24

To receive and approve

22/2024 Bus Service Survey

To discuss questions suitable for Scothern residents and decide future actions

23/2024 Highways

To discuss and receive any issues/updates and decide future actions

• Grassed area top of Elmdene on Main Street
• Sudbrooke Road – footpath western side
• Sudbrooke Road – cycle path eastern side

24/2024 To receive any Councillor Updates

a) Police matters

b) Scothern Recreation Centre and Spirit of Scothern meetings

) CPR Refresher course

25/2024 Finance

To approve & sign the monthly accounts for payment & the corresponding bank statements

26/2024 Village maintenance

To discuss and decide any future actions regarding village maintenance

27/2024 Planning

To receive any decisions and discuss applications received from WLDC

Ref:147330 Providence,26 Craypool Lane– WLDC Granted time limit plus conditions 9/11/23

Ref:147522 Application for a lawful development certificate for the erection of buildings to be used for stabling, the construction and use of an arena for equestrian uses and the use of the land keeping of horses, land south of 1 Saxon Fields -WLDC granted without conditions 22/12/23

28/2024 Correspondence for information (sent prior)

• LALC – E-news 22/12/23 -20/12/23
• LCC Town and Parish Council Newsletter December 2023 -28/12/23
• Rural Bulletin 21 November 2023- 21/11/23
• News from Lincs & Notts Air Ambulance- 5/1/24

29/2024 Agenda items for next meeting and to take any points from members     

             (to be received by 7th February 2024)

30/2024 To consider the exclusion of the public and press in accordance with the Public Bodies (Admission to Meetings) Act 1960 s1 (2) due to the confidential nature of the items to be Discussed

Clerks -  end of 3month probation period - Contracted hours

To confirm the date & time of next meeting, Wed 14th February 2024, 7.30pm