12th June Agenda 2024
SCOTHERN PARISH COUNCIL
MEETING OF THE COUNCIL
Wednesday 12th June 2024, 7.30pm
Scothern Methodist Church, Main Street, Scothern
Public participation – Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made during the meeting. The time will be 15 minutes maximum unless the council decides otherwise. Listeners should note that decisions cannot be made at this meeting on items not on the agenda.
L Brooks-Sleight
Lisa Brooks-Sleight Clerk/RFO
clerk@scothern-pc.gov.uk 7 June 2024
AGENDA
166/2024 Apologies for Absence
To receive apologies with any reasons given
167/2024 Representatives Report
To receive reports from the District & County Councillors
168/2024 Public Participation
To resolve, if necessary, to temporarily suspend the meeting for a period of no more than 15
minutes to allow for a period of public participation. Members of the public may raise subjects,
which they wish to bring to the attention of the Parish Council. Items relating to matters on the
agenda will be taken first, and any decisions will be made when the meeting is declared opened.
169/2024 Declarations of Interest
To record declarations of interest in accordance with the Localism Act 2011 and consider any
requests for dispensation for any listed agenda items.
170/2024 Minutes of last Meeting
To approve & sign the notes of the Annual Meeting & the May Council Meeting held on 8th May 2024
as minutes
171/2024 Clerks Report
To receive Clerk’s report
172/2024 Play Park
a. To receive quote from Hammer & Nails to repair the Chain Bridge and nest swing and decide future actions
b. To discuss the play area, new equipment, grant funding and decide future actions
173/2024 Bus Shelters
a. To receive & discuss quotes for the shelter cleaning and decide future actions
b. To receive invoice from the previous cleaner and resolve to make payment
174/2024 Bus Surveys
To receive & note survey responses and approve sending to LCC
175/2024 Insurance
To receive and note update since the last meeting regarding the PC insurance
176/2024 NALC Financial Regulations 2024
To approve new Financial Regulations
177/2024 Risk Assessment Policy
To review and approve
178/2024 Safeguarding Policy
To receive and approve
179/2024 Lloyds Banking
To review all bank signatories & approve for online bank authorisation of monthly payments
180/2024 APM report
To note any comments/issues raised at the APM and decide any future actions
181/2024 War Memorial Relocation
To receive quotes for the new footpath & hardstanding area from Stoneset Resin Ltd,
SPGroundworks and Wilkinsons Civils, - discuss and decide future actions
182/2024 Council Meeting venue
To discuss and approve the meeting venue & costs from September 2024
183/2024 Best Kept Garden
To discuss & approve the details, prizes and dates
184/2024 Grange Park
a. Terms of Reference -To update councillor/resident details
b. To receive the working group notes from meeting – Monday 20th May 2024
185/2024 Village Flooding
To receive/discuss any information/emails received regarding the Flooding and decide any future
actions required.
186/2024 LALC Training Scheme 31/5/2024
To approve any training requests by members
187/2024 Highways
To discuss and receive any issues/updates and decide future actions
188/2024 Community Speed Watch
To receive speed data report and any discuss any information
189/2024 Police
To receive any information or correspondence for discussion
- NC07 Specific email 14/5/2024
190/2024 Internal Auditors Report 2023/24
To receive the report & recommendations and note any comments
191/2024 To approve the AGAR Annual Audit 2023/24
a. Section 1 Annual Governance Statement 2023/24
b.Section 2 Accounting Statement 2023/24
192/2024 Finance
a. Revise & approve the 2024/25 Budget & reserves
b. To approve & sign the monthly accounts for payment & the corresponding bank statements
| BACS | Zurich Town/Parish | Annual Insurance | 400.11 |
| DD | Tesco mobile | June | 6.25 1.25 7.50 |
| BACS | Multidata | Broadband VH June | 47.84 |
| BACS | Springbok | MS 365/server subs June | 45.80 9.12 54.92 |
| BACS | L Brooks-Sleight | Salary/expenses | 652.78 |
| BACS | Glendale | Grass contract | 960.14 192.05 1152.19 |
| BACS | Rudies Roots | Summer planting mins13/2024 | 590.31 118.06 708.37 |
193/2024 Village
To discuss any issues & decide any future actions
194/2024 Office Equipment
To approve the purchase of a metal filing cabinet for the clerk’s office as recommended by the internal auditor
195/2024 Emergency Plan
To discuss the next steps
196/2024 Scothern News
To receive an update on the account – income & expenditure, to discuss the requests of monthly
hardcopies, receive information of printing costs and decide future actions
197/2024 Planning
To receive any decisions and discuss applications received from WLDC -please note new
planning portal
Ref:148087, Outline planning application to erect 2no. dwellings, Land adjacent 7 Main Street Scothern
withdrawn by applicant 21/05/2024
198/2024 Correspondence for information (sent prior)
- LALC Training Bulletin April 2024
- LALC – 19/4/24 E-news
- LALC Pre-election briefing
- Parish News
- WLDC News
- Update regarding our works- Anglian Water's Strategic Pipeline
- City of Lincoln News updates
- Scothern Parish Grass Cutting Agreement – Contribution rate review
199/2024 Agenda items for next meeting and any updates/points from members
200/2024 To consider the exclusion of the public and press in accordance with the Public Bodies
(Admission to meetings) Act 1960 s1 (2) due to the confidential nature of the items to be Discussed
To confirm the date & time of next Council meeting – 10th July 2024 at 7.30pm