2024 Parish Council Minutes of Meetings

Minutes are in DRAFT FORM until approved at the following meeting.   

Scothern Parish Council Minutes of the Meeting of Scothern Parish Council

Cllr Nicoll provided written confirmation of her resignation as Chair of Scothern PC prior to the meeting.   

Cllr Johnson Chaired the meeting       

65/2024 Chair’s Welcome

66/2024 Apologies for Absence

           None received – all present

67/2024 Representatives Report

           LCC Rawlins reported to the council - Full Council at LCC approved the Devolution recommendations on

          Wednesday 13th March at any Extraordinary Meeting for the purpose of debating this issue. Full details of the

          papers discussed at the meeting are available on LCC’s website.

          The previous Full Council meeting debated the Council’s budget and accepted the recommended Council Tax

          increase at 4.99%.

          Emailed received from the clerk regarding lorries through the village has been passed on to the Highways

          manager.

68/2024 Public Participation Chair suspends the meeting at 7.37pm

           2 residents spoke about concerns over a recent planning application and a resident spoke about the lack of the

           buses through the village.

7.48pm residents left and Chair re-opens meeting

69/2024 Declarations of Interest

           None received

70/2024 Minutes of last Meeting

           The Notes of the Council Meeting held on 14th February 2024 were approved & signed as a true & correct

          record. Resolved

71/2024 Village Flooding

           Email received from LCC with information on the Section 19 Flood Investigations, more information will be sent

           once dates have been confirmed for the area. Cllr Nicoll reported that the pumping station will be upgraded to

           have 2 pumps, diameter of pipe replaced with wider pipe in the near future.

           Sand & sandbags – three quotes received from Wickes, Travis Perkins and A Straw but the council unsure of

           quantities required. To be added to April agenda

72/2024 Clerks Report

• Grant Application has been submitted for the war memorial relocation footpath -Cllr Johnson completed as the clerk was on annual leave
• Emergency Plan – No further information to date, Cllr Baptiste Velan has said WLDC officer unable to attend the March & April meetings with advice
• There has been no charge for use of Methodist Church for the CPR session
• Lamp of Peace – D-Day celebration has been ordered
•  

73/2024 Lloyds Bank

1. To add the clerk as a signatory – proposed & seconded, approved Resolved
2. To change the administrator to the clerk and update address details  – proposed & seconded, approved Resolved
3.  

74/2024 Assets Register

           The assets register cannot be located-no copy found. Clerk to search assets & create new register for next

           meeting.

76/2024 Meeting Dates 2024/25

            Meeting dates confirmed as 2nd Wednesday of each month except no meeting in August, approved Resolved

77/2024 Community Speed Watch

           The speed data report was received and noted. Email read from a resident requesting the Speed Watch  on

           Sudbrooke Rd, Cllr Canton replied to the resident & asked whether they would like to join the group.

78/2024 Scothern Neighbourhood Plan

           The examiners final report was circulated prior to the meeting, the working group had no comments, Cllr Nicoll

           sent a reply prior to the meeting.

79/2024 Public Footpath near The Alders

           One quote received from Glendale to clear & re-seed grass area (due to mix up over original request/quote)   –

           £75+vat. This was proposed, seconded and approved. Resolved

Item 80/2024 moved to 92/2024 due to Confidential emails received

81/2024 Grange Park Notice Board

          Only one quote was received to sand down and prep the Legend notice board and re stain with Ronseal satin

           Mahogany - £150 from Hammer & Nails. This quote was proposed, seconded, approved Resolved

82/2024 Scothern News

           To be added to the April agenda, working group to meet before the next meeting.

83/2024 Highways

           Cllr Rawlins reported - The Highways team are looking into the footpaths with edging works on the Wragby

           Road, Sudbrooke footpath are planned.

          Corner of Elmdene/Main St – was reported on Fix my Street to request a hard surfacing to allow vehicles to

         park without churning up the grassed area. HW reply– not a priority & will not be taken any action at this time.   

84/2024 Police

            Cllr Canton reported on the Road Safety Partnership Engagement Session he attended with facts & figures, crime

            report for January 2024.

85/2024 Finance

           The monthly accounts for payments & the corresponding bank statements were approved as a true & correct

          record. Proposed & seconded. Resolved

86/2024 Village

The dog bin on the cricket field has a broken lid – clerk to report to WLDC

87/2024 Planning

          none

88/2024 WLDC Budget 2024/25 Questions

To receive email from Cllr Velan

1. What would your parish need in terms of culture, heritage and sports, how could this help your villages, any organisations could be supported? – no comments
2. Have you noticed a deterioration in street cleaning (quality or frequency) and if so what could be done to remediate? - Yes, have noticed the infrequency of street cleaning.  The road sweeper has been requested on several occasions since September but hasn’t been in the village. The council would like to see the road sweeper through the village more frequently to remove the straw/leaves/mud/soil that gathers, and this would help stop the drains/gullies getting blocked when it rains. Also, cleaning of the drains/gullies more frequently would help the water flow when it rains and stop them getting blocked, thus preventing local flooding.

89/2024 LCC Electric Vehicle Charger Locations

           Clerk to response – no areas suitable in the village

90/2024 Correspondence for information (sent prior)

• LALC – 23/2/24 E-news 5/3/24
• LCC Town and Parish Council Newsletter February 2024 
• LCC Town and Parish Council Advertising Prices 2024/25 5/3/24
• Parish Council Engagement Session information 6/3/24

91/2024 Agenda items for next meeting and to take any points from members    

• Cllr Atkins reported that she attended the Play Equipment Training and is now qualified to check the play area. Clerk to contact Welton PC – thank them and notify that the council no longer requires them to  check to equipment. Cllr Atkins also informed the council that they are able to volunteer to spread play bark instead of paying a contractor.

Chair moved agenda item

75/2024 Memorials Policy

           To be added to April agenda

92/2024 To consider the exclusion of the public and press in accordance with the Public Bodies

             (Admission to Meetings) Act 1960 s1 (2) due to the confidential nature of the items to

              be Discussed

              Item moved due to Confidential emails received

              80/2024 War Memorial

              Emails sent prior to meeting marked as CONFIDENTIAL were received and discussed

Due to the clerk unable to attend meeting on Wednesday 10th April, the date & time of next meeting was confirmed as Tuesday 9th April, 7.30pm.

The Chair closed the meeting at 9.32pm